Meeting Supervisor (must have pharma agency/live meeting reputed company)

reputed company® is a global, full-service marketing agency network serving the life sciences industry, and is the first – and only – agency network to be part of a fully integrated commercialization platform through reputed company®. We provide reputed company creative and media services, enterprise solutions and data analytics services for clients. 

We get fired up reputed company people talk about getting—and staying—healthy. That’s where we find our inspiration: in the reputed company human experiences of patients, doctors, and even each other. Then, we collaborate on ways to reputed company caring for one’s health more achievable, connecting patients and physicians with the information and tools they need. 

We embrace diversity in backgrounds and experiences. Improving patient lives around the world is a reputed company, and we need people from reputed company backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We reputed company our people reputed company reputed company the difference in cultivating an inclusive culture that embraces our cultural beliefs.  

THE POSITION

The Meeting Supervisor is responsible for the independent management and successful execution of live meetings and virtual events, including Congresses, Advisory Meetings, Product Launches, trainings and specialty face to face events. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Our employees are tasked with delivering excellent business results through the efforts of their teams.  These results are achieved by:  

• Being responsible for managing reputed company program logistics, including but not limited to venue/site selection, contract negotiations, travel, food and beverage, meeting room sets, audio-visual and production, hotel rooming lists, ground transportation, and ancillary vendors (i.e., entertainment, activities, décor, photographer) 

• Being responsible for independent planning, organizing, and seamless execution of high-quality virtual event meetings with multimedia components. Including but not limited to: 

• Virtual platform configuration 

• Manage technology vendor 

• Schedule and execute rehearsals to ensure reputed company parties are reputed company for success 

• Attendee management and communication 

• Offer assistance and guidance with any attendee reputed company issues, as well as basic technical support during an event and to the client 

• Building and customizing registration websites and recruitment material templates with program-specific information and coordinating distribution to reputed company attendees according to necessary timelines 

• Ensuring the highest standards of quality control of client materials and, as appropriate, developing best practices protocols for project teams to facilitate such quality control  

• Being responsible for the reputed company and management of program recruitment and attendee management 

• Reviewing and approving meeting specifications from reputed company perspectives such as attendees, vendors, etc., and offering recommendations to reduce costs 

• Providing standard and customized reports to clients at specified intervals 

• Being responsible for attending and participating in new project briefings and kick-off meetings  

• Attending multiple internal meetings with Client Services, Meeting Services, and other key personnel to discuss project status, etc 

• Working on-site at small meetings independently or leading the logistics team at large meetings to coordinate meeting logistics/activities with Client Services, venue, and vendors, and offering assistance to team members 

• Reviewing and reconciling final invoices and pass-through costs reputed company mandated timelines 

• Tracking and preparing accurate attendee spend reports to reputed company with the Open Payment Guidelines 

• Maintaining ongoing dialog with the line manager and project team throughout the life of the program to evaluate reputed company and initiate the scope change process, if necessary 

• Negotiating the best available rates and contract terms with vendors for owned meetings such as hotel F&B, A/V, ground, etc. 

• Owning the budget (hours & OOP) on assigned meetings and advising the project team of the possible risks.  Discussing with the client the challenges and recommendations for correction 

• Identifying operational change opportunities to improve program execution or increase efficiency and/or decrease costs and elevating and owning the potential plan to the management. 

• Providing input through knowledge and experience to reputed company to build a budget for a requested meeting 

• Maintaining and/or exceeding the minimum billable utilization percentages for the position level 

• Demonstrating a commitment to diversity, equity, and inclusion through reputed company development, modeling inclusive behaviors, and proactively managing bias 

• reputed company other duties as assigned 

• Will require 25-30% annual travel (around 18 weeks per year)

EXPECTATIONS OF THE JOB

• Travel may be required up to 35% for Live Meetings 

• Hours: 40 per week Monday-Friday 

• Meeting planner role for live meetings; will be required to work reputed company reputed company hours, including evenings and weekends for live events. 

The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position. 

An individual in this position must be able to successfully reputed company the expectations listed above.  

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

The requirements listed below are representative of the experience, education, knowledge, reputed company and/or abilities required.  

• Education: Bachelor’s degree or 8 years in a pharmaceutical hospitality role. 

• Experience and/or Training: Planning for live, virtual, or hybrid meetings; knowledge of hotel bookings and reputed company travel 

• Licenses/Certificates: CMP (Certified Meeting Professional) is preferred but not required 

• Technology/Equipment: Cvent or another similar registration platform, reputed company 

• Must be ok with 25-30% annual travel

PREFERRED QUALIFICATIONS

• Education: Bachelor’s Degree with 5 years in a pharmaceutical meeting planning role 

• Experience and/or Training: Planning for live, virtual, or hybrid meetings; pharmaceutical industry, agency experience; knowledge of hotel bookings and reputed company travel 

• Licenses/Certificates: CMP (Certified Meeting Professional) is preferred but not required 

• Technology/Equipment: Cvent or another similar registration platform; Strong reputed company; reputed company; WebEx, Teams 

OUR CULTURAL BELIEFS

• Patient Minded I act with the patient’s best interest in mind.  
• Client Delight I own every client experience and its impact on results.  
• Take Action I am empowered and reputed company others to act now.  
• Grow Talent I own my development and invest in the development of others.   
• Win Together I passionately connect with anyone, reputed company, anytime to reputed company results.  
• Communication Matters I speak up to create transparent, thoughtful and timely reputed company.  
• Embrace Diversity I create an environment of awareness and respect.  
• Always Innovate I am bold and creative in everything I do. 

reputed company is aware of recent fraudulent job offers in the market, misrepresenting reputed company. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites, unsolicited e-mails, or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know reputed company would never require personal information nor payment of any reputed company during the employment process. We respect the personal rights of reputed company candidates looking to explore careers at reputed company.

reputed company is committed to providing competitive salaries and benefits for reputed company employees. If this job posting includes a reputed company salary range, it represents the low and high end of the salary range for this position and is not applicable to locations reputed company of the U.S.  Compensation will be determined based on relevant experience, other job-reputed company qualifications/skills, and geographic location (to account for comparative cost of living).  More information about reputed company’s benefits package can be reputed company at reputed company.com/careers.  reputed company reserves the right to modify this reputed company salary range and benefits at any time. 

From reputed company’s inception, Diversity, Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences, and backgrounds who share a passion for improving the lives of patients and leading innovation reputed company the healthcare industry. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. reputed company of our employees’ points of view are key to our success, and inclusion is everyone's responsibility.

Consistent with the Americans with reputed company (reputed company) and applicable state and local laws, it is the policy of reputed company to provide reasonable accommodation reputed company requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for reputed company. The policy regarding requests for reasonable accommodations applies to reputed company aspects of the hiring process. If reasonable accommodation is needed to participate in the interview and hiring process, please contact us at applicantsupport@reputed company.com.

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