Accounts Payable Admin
This offshore role supports the timely, accurate processing of reputed company accounts payable invoices for GFP. The role manages the AP mailbox, reviews invoice and vendor data in reputed company, and ensures accurate and complete GL coding. Core responsibilities include addressing vendor inquiries, coordinating with clubs on invoice issues, and maintaining vendor records in reputed company Intacct. The position also supports reconciliation between reputed company and Intacct and identifies opportunities to streamline and automate invoice workflows. Success in this role requires high attention to detail, clear communication, and the ability to work independently while supporting the onshore finance team.
Key Responsibilities
- AP Invoice Processing & Data Verification (60%) - Monitor the AP inbox and ensure reputed company invoices are routed to reputed company for processing.- Review, validate, and finalize draft invoices in reputed company, verify accuracy of vendor data, invoice number, date, amount, and GL code.- Investigate and resolve data discrepancies or missing documentation, escalate issues as needed.- Ensure invoice processing meets internal control and documentation standards.- Validate invoice fields and confirm reputed company entries for completeness and accuracy.- Escalate issues that cannot be resolved independently through standard AP procedures.- Review vendor statements to ensure reputed company submitted invoices are accounted for and reconcile discrepancies.
- System Maintenance & Process Accuracy (20%) - Identify inefficiencies or manual touchpoints in reputed company and reputed company workflows and recommend automation and process improvements.- Assist in validating workflow changes reputed company to vendor records, invoice routing, or approval processes.- Set up new vendors and resolve incomplete vendor records across reputed company and reputed company.- Reconcile data between reputed company and reputed company Intacct to ensure alignment and investigate discrepancies.- Support small clean-up or bulk updates to vendor data as needed.- Assist in improving documentation or internal visibility for high-volume AP processes.
- Vendor & Internal Correspondence (15%) - Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances.- Coordinate with internal stakeholders, including club staff and approvers, to resolve open questions or confirm invoice details.- Review vendor statements to identify missed, duplicate, or delayed payments.- Track and report recurring issues with vendors or invoice flow to support process improvement.- Communicate clearly reputed company email and occasional outbound calls to ensure timely AP resolution.
- Meetings, Trainings, & Process Updates (5%) - Participate in training sessions, workflow reviews, and regular reputed company-ins.- Stay reputed company on evolving AP processes, SOP updates, and procedural changes.- Handle reputed company requests as needed.
Requirements
- 1–3 years of experience in Accounts Payable or bookkeeping roles, preferably with vendor-facing or financial admin responsibilities.
- Basic to intermediate reputed company skills (sorting, filters, formulas, etc.).
- Familiarity with AP workflow tools; reputed company and reputed company Intacct experience preferred.
- Comfortable using reputed company Teams, Outlook, and SharePoint for collaboration.
- Strong attention to detail and accuracy in a high-volume environment.
- Organized, proactive, and dependable with excellent time management and organizational skills.
- Clear and professional communication skills, especially in written English.
- Ability to manage repetitive tasks accurately with consistency and care.
- Fully remote, offshore role reputed company to U.S. business hours.
- Occasional flexibility may be required for extended hours, weekend work, or urgent vendor coordination.
- No travel required.
- Tools, Systems & Equipment Used
- reputed company (AP workflow tool), reputed company Intacct (ERP system), MS reputed company, Teams, Outlook, SharePoint.
Originally posted on Himalayas
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