Public Records Analyst - Management Analyst 3 - Permanent - 2026-01866

Title- Public Records Analyst Classification- Management Analyst 3 (MA3) Job Status- Full-Time/Permanent WDFW Program- Information Technology Program - Public Records Unit Duty Station- Olympia, Washington – Thurston County Hybrid/Telework- The selected candidate may be able to telework/work remotely up to four (4) days per week at the discretion of the supervisor. The successful candidate must be available to report to the duty station as needed. Learn more about being a member of Team WDFW! Photo Caption: Bull Elk moving on – Photo Credit: Debbie Smith We are seeking a highly organized decision maker with strong attention to detail to serve as our newest Public Recrods Analyst! This position will receive and assign public records requests, conduct record audits, and utilize their strong interpersonal skills when working alongside the agency Public Record Coordinators. Creative problem solving is key, as well as understanding of Boolean search parameters, and our ideal candidate will utilize both in this role. If this sounds like an opportunity that would interest you, we encourage you to apply! What to Expect- Among the varied range of responsibilities held within this role, the Public Records Analyst will,

• Receive and interpret public records requests from public and private citizens for Department.
• Assign public records requests to program FRA2/3 known as Public Records Coordinators.
• Review program-level Forms and Records Analysts 2/3 known as Public Records Coordinators records productions for quality, relevance, and consistency.
• Conduct high volume records review to ensure quality and adequacy of search and records production.
• Serve as liaison between Department and public and private citizens via direct communication and response with requested records.
• Analyze and interpret case law, statutes, and administrative rules for application of exemptions to records with potential sensitive information.
• Consults with PRO, AGO, management, Public Records Coordinators and program staff in the management of public records requests, optimize searches to mitigate legal risk and improve search efficiency.
• Works with the Public Records Officer to design response and appropriate workflow and search for complex or high-risk public records requests. Consults with affected programs to provide advice and guidance on PRA compliance.
• Interprets language of public records request to determine search terms for agency-wide electronic records search.

Working Conditions: Work Setting, including hazards: Work is generally performed in an office setting; position requires extensive computer use and desk work. Schedule (i.e., hours and days): This position normally works 8:00am-5:00pm, Monday-Friday but may be required to work occasional weekends and evenings, depending on workload. Some overtime may be required on short notice. Travel Requirements: Some travel may be required throughout the State. Tools and Equipment: Computer hardware & software; general office equipment. Customer Interactions: Frequent interaction with members of the public and with WDFW staff. Qualifications: Required Qualifications: Associate’s degree and two (2) years of experience with public records requests or discovery for large organization or High school diploma and four (4) years of experience with public records requests or discovery for large organization Plus:

• Strong understanding of the Washington State Public Records Act (RCW 42.56).
• Excellent written and oral communication skills including clear and professional memorandums, emails, letters and other correspondence to the public, staff and legal counsel.
• Ability to maintain confidentiality working with sensitive and personal information.
• Proficiency with computer software programs, including Word, Excel, Access Database, SharePoint, Outlook, Adobe Pro and the ability to maintain databases.
• Ability to conduct proactive and defensible electronic record searches leveraging Boolean search parameters.
• Demonstrated ability to creatively solve problems and ensure project deadlines are met.

Special Requirements: Employee must obtain Level 4 CJIS certification, which includes fingerprinting and background check. Preferred Qualifications: In addition to the required qualifications, our ideal applicant will possess one or more of the following:

• Two (2) years dedicated experience performing legal analysis Experience conducting legal research and analyzing policies, laws, rules, or regulations or comparable combination of education and professional experience.

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• At least three professional references with current contact information.

Supplemental information: In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Apply tot his job Apply To this Job