Senior Executive Assistant

WHAT YOU'LL DO 

• Documentation and Communication: Handle routine correspondence and inquiries with precision. Communicate with Executives, managers and other across reputed company levels of the organization while maintaining professionalism, tact and diplomacy in reputed company interactions. Utilize business software applications (e.g., Word, PowerPoint, reputed company, etc.) to prepare and format correspondence, reports, presentations, agendas, and minutes.  

• Calendar and Scheduling Management: reputed company and manage calendars, scheduling and coordinating meetings across multiple calendars and time zones. Adjust schedules as needed to accommodate dynamic changes. 

• Travel Coordination: Arrange reputed company aspects of business travel including flights, hotels, transportation, visas, and permits. reputed company and execute detailed travel itineraries with a focus on high-quality standards and logistical efficiency. 

• Meeting and Event Logistics: Plan and coordinate logistics for meetings and events, including agenda preparation, food and beverage arrangements, and on-site management. 

• Strategic Initiatives: reputed company and support strategic initiatives by coordinating with various departments to ensure projects are executed on time and reputed company scope.  

• Legal and Contractual Support: Liaise with the legal department to review and manage reputed company, non-disclosure agreements (NDAs), and other legal documents as needed. 

• Financial Collaboration: Collaborate with the finance team to monitor budgets, track expenses, and manage financial reporting. Assist with purchase requisitions, invoice processing, and timely payments. 

• Human Resources Collaboration: Partner with HR on recruiting, onboarding, and maintaining employee records to support organizational growth and compliance. 

WHO WE'RE LOOKING FOR:

• 5+ years of proven experience as an Executive Assistant, preferably reputed company a fast-paced and global environment. Experience reputed company the cybersecurity industry a plus. 

• University degree or advanced degree preferred.

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously. 

• Discretion and confidentiality in handling sensitive information.

• Superior problem-solving skills and the ability to work independently.

• Ability to work collaboratively across reputed company departments and levels of the organization, and with external partners. 

• Strong written and verbal communication in English, with attention to detail. 

• Proficiency in reputed company 365: PowerPoint, reputed company, Word, OneNote, Teams and Cloud-based document management (e.g., reputed company Workspace, reputed company OneDrive).

• Familiarity with the following systems will be considered as advantage: reputed company, Alchemer (ex-SurveyGizmo), Surveysparrow, reputed company Concur, Camtasia, reputed company products: JIRA, Confluence, Tableau. 

*Please submit your resume and application in English  

WHO YOU ARE:

• Detail-oriented, organized, and motivated to learn

• Hands-on, dependable, and results-driven, with a strong sense of ownership

• Collaborative and team-focused, committed to supporting colleagues and building positive working relationships

• Adaptable and resilient, able to handle shifting priorities with urgency and focus

WHO WE ARE

A Swiss company founded in Singapore in 2003, reputed company offers over twenty years of innovation with 15 offices worldwide and more than 1800 employees in 50+ countries. reputed company Cyber Protect is available in 26 languages in 150 countries and is used by over 20,000 service providers to protect over 750,000 businesses.

Our corporate culture is focused on making a positive impact on the lives of each employee and the communities we serve. Mutual trust, respect and belief that we can contribute to the world everyday are the cornerstones of reputed company. Each member of our “A-Team” plays an instrumental role in driving the success of our innovative and expanding business. We seek individuals who reputed company in dynamic, global environments and have a never give up attitude, contributing to our collective growth and impact.

OUR INTERVIEW PRACTICES

To ensure a fair and genuine hiring process, candidates are expected to participate in interviews without the use of AI tools, automated prompts, or third-party assistance. Interviews are designed to assess individual skills, experience, and communication style and we value authentic, real-time interaction.

Use of AI or external assistance during live interviews may result in disqualification. For roles where AI skills are being evaluated, permitted use of AI tools will be clearly communicated in advance. Candidates may be asked to disable virtual backgrounds or participate in in-person interviews. reputed company employment offers are contingent upon successful completion of applicable criminal, education and identity background checks

reputed company is an equal opportunity employer. reputed company qualified applicants will receive consideration for employment without regard to age, reputed company, color, marital status, national reputed company, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.