Talent Acquisition Onboarding Coordinator

Westgate Resorts is the largest privately held timeshare company in the world, committed to creating a supportive workplace for its team members. The Talent Acquisition Onboarding Coordinator is responsible for managing the onboarding process for new hires across multiple properties, ensuring compliance and a positive candidate experience from offer acceptance through orientation.

Responsibilities

• Manage end-to-end preboarding for 15-25+ hires across multiple resort properties and departments in a fast-paced, high-volume environment
• Conduct new hire welcome calls and provide clear onboarding instructions prior to Day One
• Process background checks, drug screenings, I-9 verifications, E-Verify, ADP documentation, and all compliance paperwork
• Monitor vendor systems including Sterling, First Advantage, and DocuSign to ensure timely clearance
• Confirm work authorization and clearance prior to New Hire Orientation
• Maintain accurate new hire trackers, personnel records, and digital files in ImageQuest and HR/TA systems
• Partner weekly with recruiters and hiring managers to provide real-time status updates and resolve onboarding issues
• Support internal transfers and ensure smooth transition between departments
• Ensure strict compliance with federal, state, and company HR policies and Drug Free Workplace procedures
• Meet service level expectations with exceptional attention to detail, confidentiality, and accuracy

Skills

• High school diploma required
• Bilingual English and Spanish required
• 1–2 years experience in onboarding, HR coordination, talent acquisition support, or high-volume administrative processing
• Strong organizational skills, discretion, and ability to manage multiple deadlines simultaneously
• Excellent written and verbal communication skills
• Ability to work as a team as well as independently
• Associate degree preferred
• Experience with SmartRecruiters (ATS), ADP, DocuSign, Sterling or First Advantage preferred

Benefits

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
• Advancement & development opportunities
• Community Involvement Programs

Company Overview