HR Administrative Assistant – United States

ABOUT US At Vida, we help people get better- and we’re helping the healthcare system get better, too. Vida is a virtual, personalized obesity care provider that uses evidence-based treatment to help patients manage obesity and related conditions like diabetes, high blood pressure, anxiety and depression. Vida’s team of Obesity Medicine-Certified Physicians, Registered Dietitians, Expert Coaches and Licensed Therapists takes a whole-person approach to care, helping people lose weight, reduce stress and improve their overall health. By combining advanced technology with top-notch healthcare providers, Vida is breaking down the barriers that have historically kept people from getting the best care. It’s trusted by Fortune 100 companies, major national payers and large providers to enable their employees to live their healthiest lives. Vida is authorized to do business in many, but not all, states. If you are not located in or able to work from a state where Vida is registered, you will not be eligible for employment. Please speak with your recruiter to learn more about where Vida is registered Please note: All Vida Employees must reside in/be able to work from the U. S. – international work is prohibited As Vida’s HR Administrative Assistant you will be part of a small, yet fast-paced team that supports 500+ employees. You will report to the Director of People Operations and work alongside other Department Leaders. Responsibilities:

• Open, sort, triage and distribute all incoming HR-related mail.
• Prepare outgoing mail such as entity mail, checks to states and more.
• Execute the administrative checklist for new hires; including collecting, verifying and filing essential documents (I-9s, W-4s, offer paperwork).
• Maintain digital employee files; ensuring folders are up to date with most current offer letters, personnel action notices, performance management forms, etc.
• Manage the administrative checklist for exiting employees; including final paycheck coordination, benefits termination notices and systems access termination communication.
• Perform basic data entry, auditing and reporting in Vida’s HRIS System (ADP).
• Execute and organize entity filings for the Company.
• Assist People Operations sub-set teams with administrative tasks such as background checks, systems maintenance and other duties as assigned.
• Assist with special projects as needed.

Qualifications:

• 2+ years of HR Assistant/Coordinator experience.
• Hands-on experience with an HRIS system- proficiency with ADP is a plus!
• Familiarity with Google Suite: Gmail, Calendar, Docs, Sheets, etc.
• Demonstrated operational excellence and a customer service mindset.
• Excellent interpersonal skills, communication skills and attention to detail.
• Strong business insight, judgment, team orientation and collaborative style.
• Effective project management skills.
• Ability to thrive in a face-paced environment with quickly changing business needs.
• Demonstrated analytical skills with the ability to learn new systems or applications.

$30 – $38 an hour Vida is proud to be an Equal Employment Opportunity and Affirmative Action employer. Diversity is more than a commitment at Vida—it is the foundation of what we do. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, disability, age, or Veteran status. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. We seek to recruit, develop and retain the most talented people from a diverse candidate pool. We don’t just accept differences — we celebrate them, we support them, and we thrive on them for the benefit of our employees, our platform and those we serve. Vida is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at Vida in any form without a valid, signed search agreement in place for the specific position will be deemed the sole property of Vida. No fee will be paid in the event the candidate is hired by Vida as a result of the unsolicited referral. Apply tot his job Apply To this Job