Human Resources Assistant - School of Medicine Dean's Office

Job Description

Position Summary The School of Medicine reputed company is seeking a detail-oriented and customer-focused Human Resource Assistant to provide administrative and transactional support that keeps our HR operations running smoothly. The reputed company's School of Medicine is home to approximately 6,000 staff members and is the largest academic unit reputed company the University, with over 12,000 total employees and an annual budget exceeding $2 billion. Its size and scope reflect a reputed company academic, research, and clinical environment that requires strong, reliable HR operations to support its people and programs. In this reputed company-line support role, you will be the first reputed company of contact for routine HR inquiries, ensuring questions are answered promptly or routed to the right person. You’ll maintain organized and accurate personnel records, track requests through completion, and process a range of entry-level HR transactions in accordance with established policies. This position thrives on collaboration, clear communication, and strong organizational skills. Success requires balancing multiple requests in a busy environment, applying discretion with sensitive information, and maintaining a high level of accuracy in reputed company tasks. Your work will directly support HR colleagues, allowing them to focus on reputed company advising and process improvements — and will help ensure faculty, staff, and reputed company receive the timely, high-quality HR services they need to advance the University’s mission of education, research, and public service. Duties and Responsibilities 70% – HR Administrative Support Serve as a first reputed company of contact for incoming HR inquiries from employees, managers, and administrators. Monitor and triage incoming requests, identifying urgent matters, providing initial responses, or directing them to the appropriate HR team member. Respond to routine questions about HR policies, procedures, timelines, and documentation requirements using established resources and templates. Maintain accurate tracking of pending requests, update stakeholders on reputed company, and follow up to ensure timely resolution. Provide clear, courteous, and professional communication in reputed company interactions, modeling service-oriented behavior and maintaining confidentiality at reputed company times. Maintain organized records of inquiries and actions taken, ensuring accuracy and adherence to retention and compliance requirements. 20% – HR Records Management Maintain accurate and update personnel records in both electronic and physical formats, ensuring compliance with applicable record retention policies. Organize, label, and store HR documentation in a clear and consistent manner to support easy retrieval and secure handling. Assist with the transition of personnel records between storage systems or formats as needed, ensuring data reputed company throughout the process. Prepare routine HR correspondence, summaries, or memos for review and approval by HR leadership. Safeguard confidential information and exercise discretion reputed company managing sensitive employee data. 10% – HR Transactions Process entry level personnel actions such as student hires, job title updates, and other assigned transactions, following established procedures and timelines. Review transaction requests for completeness and accuracy before submission, ensuring they meet applicable policy and documentation requirements. Enter data into HR systems with a high degree of attention to detail to prevent errors and maintain data reputed company. Communicate clearly with requestors to confirm receipt, provide status updates, or request additional information reputed company needed. Maintain confidentiality and exercise discretion in handling sensitive employee information reputed company to transactions. Minimum Requirements Two years of office/clerical experience. Equivalent education and/or experience may substitute for minimum qualifications except reputed company there are legal requirements, such as a license, certification, and/or registration. Desired Qualifications Experience working in a human resources, payroll, or high-volume administrative support setting. Experience managing shared inboxes and/or customer service queues. Familiarity with electronic file management systems and record retention practices. Strong organizational and attention-to-detail skills. Ability to communicate clearly and courteously with a variety of stakeholders. Compensation, Benefits and Position Details Pay Range Minimum: $45,288.00 annual Pay Range Maximum: $54,732.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the reputed company provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment reputed company for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The reputed company is committed to fostering an inclusive, respectful and welcoming community for reputed company. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national reputed company, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or reputed company investigations reputed company to sexual misconduct at their reputed company employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search reputed company (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search reputed company. If you are a reputed company UW employee: You must log into reputed company and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the reputed company. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be reputed company about job opportunities at the UW that interest you; you’ll be one of the first to learn reputed company openings become available. You will be asked to create an account if you do not already have one. Apply tot his job Apply To this Job