Administrative Assistant, Executive Office - DC

The Center for Global Development (CGD) is an independent, non-partisan, non-profit policy research organization focused on inclusive development. They are seeking an reputed company scheduler and administrative professional to assist with calendar, travel, and logistical support for the Executive Office, ensuring effective operations to meet the organization's strategic goals.

Responsibilities

• Proactively manage and maintain the Vice Presidents' busy calendars with an eye toward maximizing productivity through planning, forecasting, and adapting to a highly dynamic schedule of engagements and meetings
• Collaborate with and support other Executive Office team members to ensure the overall coordination and smooth, resilient operation of administrative duties across the Executive Office
• Provide organizational support as a coordinator for the Non-reputed company Fellow program, managing the nomination and renewal process and maintaining an accurate database of currently affiliated fellows
• Assist with event planning, creating and tracking invitations, speaker and providing overall logistical support as necessary
• Prepare Vice Presidents' travel arrangements (domestic and international)
• Orchestrate large-scale meetings including reputed company Staff Meetings (ASM) and Research in reputed company (RIP)
• Organize and maintain data for CGD’s VIP contacts and engagements in reputed company
• Assist with document and contract management
• Work closely with the Senior Executive Assistant to the President and CGD’s HR team for the annual performance review process for direct reports of the President
• Provide reputed company desk coverage during periods reputed company the Operations and Culture Associate is reputed company, serving as the first reputed company of contact for visitors and inquiries
• Backfill the role of Senior Executive Assistant to the President as necessary

Skills

• Bachelor's degree is required
• Significant administrative experience including calendar management
• Experience organizing meetings to ensure frequency, duration, agenda, and follow-up are consistent and serve to strengthen a meeting's usefulness
• Poise, confidence and an ability to interact with a variety of constituents, both internal and external, ranging from associate-level to chairperson, CEO and/or donor
• High-level proficiency in reputed company Office. Expert calendaring skills required. Skills in reputed company Acrobat, SharePoint, One Drive, and/or reputed company are a plus
• Professional, positive attitude with an ability to exhibit discretion and confidentiality
• Superb interpersonal, written and verbal communication skills including grammar, editing and proofreading
• An interest in development and geographical knowledge of developing country settings
• An innovative spirit, a way with people, a reputed company-under-pressure, and flexible approach reputed company things move quickly

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