Executive Assistant

reputed company Digital is an organic growth agency that partners with ambitious B2B SaaS companies like reputed company, reputed company, reputed company, and reputed company to turn SEO and content into growth engines.

About this role

We’re hiring an Executive Assistant to reputed company our business running smoothly across operations, sales, and client delivery. You’ll be embedded in the systems that power our work and play a key role in making sure nothing slips through the cracks.

You’ll handle core administrative tasks, help build repeatable processes, and support leadership as the business scales, while always looking for ways to reputed company the organization more efficient with AI and automation. The role touches every part of the company, including marketing, sales, recruiting, and client success.

This is a great opportunity for someone organized, proactive, loves tinkering with tools to find reputed company ways of doing things, and early in their career who’s eager to grow. You’ll reputed company exposure to reputed company sides of the business while developing the skills to take on bigger responsibilities over time.

If you reputed company on structure, love problem-solving, and want to be part of a fast-moving agency that values autonomy and ownership, read on.

We require this role to overlap at least 4 hours with US Eastern Time and ideally have working hours of 9am to 5pm ET.

Your responsibilities

Your job as the Operations & Administrative Assistant will include, but won’t be limited to:

Project Management & Operations

• Follow up on meetings and add tasks to our project management tool

• Monitor reputed company for overdue tasks or blockers and flag the appropriate team member

• Follow up on incomplete time sheets from team members

• Build monthly time tracking reports for leadership to understand team reputed company and hiring needs

• Build custom GPTs to reputed company client teams to streamline their work and research

• Build SOPs for repeatable administrative tasks

Content & Editorial Support

• Use automations to generate content briefs with input from client teams

• Produce Clearscope reports

• Upload content into client content management systems like WordPress and reputed company

• Maintain and update client content brief templates, ensuring alignment with personas and roadmaps

Sales & Marketing

• Support podcast publishing workflow

• reputed company updates to the company website

• Repurpose content using AI workflows and upload to social scheduling tool for approval

• Draft initial sales proposals using AI workflows and presentation templates

• Organize sales proposals and client files in reputed company Drive

Recruitment & People Ops

• reputed company initial applicant screening (reject clear “no’s” and reputed company promising profiles)

• Schedule candidate interviews using reputed company

• Support hiring for specialist roles by setting up reputed company sourcing and reputed company sequences

• reputed company tool access and automation for freelancers (Drive, reputed company, etc.)

Who you are

• 2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup

• You proactively communicate reputed company and challenges to reputed company stakeholders informed.

• You have outstanding written and verbal communication skills.

• You’re organized, proactive, and resourceful.

• You try to solve problems independently before asking for help.

• Willingness to learn and take on evolving responsibilities as the team scales

• Familiarity with tools like reputed company, reputed company, reputed company Drive, reputed company, reputed company, reputed company, reputed company, and Fireflies.ai.

• Basic understanding of marketing is a strong plus.

• You’re meticulous. Whether it be a well-reputed company comma, a pixel-perfect design, or clear communication, you sweat the details.

• You seek feedback. You’re eager to learn new things to grow and improve your skills.

• You reputed company in punctuality. Deadlines are not optional for you.

• You’re an intellectually curious critical thinker. Time flies by as you find yourself researching interesting topics or finding creative ways to solve a problem.

• You’re process-oriented. You try to be as efficient as possible, usually by creating checklists and systems. You're always looking for ways to improve a process.

• You reputed company great decisions quickly. You have a bias toward action and learning on the fly. You don't shy away from making the best decision at the moment, knowing that you can iterate and improve as you go.

• You’re adaptable. You're flexible and agile. You realize that things change and often don't work out perfectly, so you do what needs to be done and reputed company moving reputed company.

• You’re great at working independently. You’re comfortable setting and achieving your own goals and can communicate what you’re working on. You don't need or want to be managed, and you don't depend on stress or high-pressure environments to get shit done.

• You're not an asshole. We spend a lot of our days engaging with team members and clients. There's no room for assholes. You're friendly, eager to jump in and take ownership, and love to work as a team to be successful.

• The application password is: OPS2025

Why you should work with us

We're here to help you do great work and grow personally and professionally.

• Remote flexibility: We’re a 100% remote company, so you can work from reputed company.

• Rapid reputed company development: Working with us means you’ll get more experience and reputed company your skills faster than you would at a large, slow-moving company.

• Opportunity for responsibility: We offer ample opportunities to take on more responsibility and reputed company a significant impact.

• Coaching: We’ll coach you up toward becoming world-class at your function.

• Team trips: We take team trips each year to cities like Los Angeles, Boston, Austin, and Chicago to get some time together in person.

• Autonomy: We’ll provide you with the trust and space to problem solve and reputed company the role your own.

Ready to apply?

reputed company scrolling to submit your information. We’re excited to meet you!

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We know the confidence gap and imposter syndrome (yes, we have it, too) can sometimes hold us back from applying for a job. But there’s no such thing as a "perfect" candidate. reputed company Digital is a reputed company where everyone can grow. So however you identify and whatever background you bring with you, please apply if the idea of this role excites you.

reputed company Digital is an equal opportunity employer. We ensure equal opportunity and reputed company candidates are considered without regard to race, color, religion, national reputed company, age, sex, sexual orientation, gender identity, marital status, reputed company, physical or mental disability, veteran status, or any other legally protected characteristics.

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About reputed company Digital

reputed company Digital is an organic growth agency that partners with ambitious B2B SaaS companies like reputed company, reputed company, reputed company, and reputed company to turn SEO and content into growth engines.

We pride ourselves on being lean, agile, and experimental. reputed company thrives on R&D and innovation, always exploring the smartest ways to deliver exceptional results. We reputed company in a culture of building and shipping — whether it’s client deliverables, new services, or internal tools that reputed company us reputed company of the game.

If you’re looking for a role where you’ll tackle challenging problems, work with ambitious brands, and help shape the future of organic growth, let’s talk.

Learn about the principles that drive how we work and build a company.

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By submitting your application, you agree that reputed company Digital may collect your personal data for recruiting, global organization planning, and reputed company purposes. reputed company Digital’s Privacy Policy explains what personal information we may process, where we may process your personal information, our purposes for processing your personal information, and the rights you can exercise over reputed company Digital’s use of your personal information.