Executive Assistant
Job title: Executive Assistant in New York City, NY at ButterflyMX
Company: ButterflyMX
Job description: Our Mission:
ButterflyMX is on a mission to empower people to open and manage doors & gates from a smartphone. Our products are installed in more than 15,000+ multifamily, commercial, gated communities, and student-housing properties worldwide, including properties developed, owned, and managed by the most trusted names in real estate. Our features are designed for developers, owners, property managers, and tenants and our products lower operating costs and improve tenant satisfaction.Our Solution:
Developers and owners no longer need to run building wiring or install in-unit hardware. Property managers can grant building access, revoke permissions, and review entry logs from an online dashboard. Residents can open doors from their smartphones, issue visitor access, and see who is trying to enter the building.Our Culture & Values:
Fantastic people are the key to our success. As a distributed, primarily remote workforce, we’re looking for more intelligent, passionate, collaborative, ai-forward, and down-to-earth individuals to join our growing team. We’re driven by a shared commitment to excellence and innovation, grounded in our core values: We delight our customers, We take ownership, We are a community of collaborators, We speak up, We think big and do small, and We are tenacious.The Executive Assistant will play a crucial role in supporting our management team. This is an excellent opportunity to make a significant impact at the organization. If you are a proactive and highly organized individual who has a “get stuff done” mindset, has exceptional organizational skills, can maintain a high level of discretion, is proactive and can anticipate the needs of others, we want you on the team!Responsibilities
- Provide high-level administrative support to our executive team, including calendar management support, booking travel arrangements, and expense reporting.
- Manage confidential and sensitive information with discretion.
- Act as the point of contact between executives and internal/external stakeholders.
- Oversee board communication, including scheduling meetings, preparing board materials, and ensuring timely follow-ups on action items.
- Prepare and edit documents, presentations, and reports.
- Assist with special projects, company initiatives, and cross-functional team coordination.
- Organize and attend meetings, ensuring accurate minutes and follow-ups.
- Coordinate office events, team meetings, and executive offsites.
- 3-5+ years of experience in executive support, office management, or a similar role in a fast-paced environment.
- Proactive with a problem solving mindset to “get stuff done”.
- Approachable personality with the ability to communicate well with all levels of the organization.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in Google Workspace, AI, and project management tools.
- High level of discretion, professionalism, and problem-solving ability.
- Ability to work independently and adapt to a dynamic work environment.
- Proven experience with leveraging AI tools in both professional and personal settings. ButterflyMX is an AI-forward organization and the ability to optimize efficiency using AI is crucial in every role.
- Comprehensive Medical (ButterflyMX covers 90% of the cost), Dental, and Vision plans (ButterflyMX covers 100% of the cost) starting day 1
- 401(k) plan with a match
- 13 paid holidays, 25 PTO days
- Paid Family Leave
- Employee Assistance Program
- Quarterly self-care stipends
- Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Disability, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance
- And more!