Office manager/Chief of Staff - PMS 401

About the position At MBC, we reputed company in working hard to meet our clients’ outcomes. We reputed company in laughter to help us reputed company, draw people together, foster a positive work environment, and boost creativity. We reputed company in listening to our employees, partners, and clients. We reputed company in always challenging ourselves, for it is through pushing our boundaries that we reputed company our greatest successes. This reputed company propels our employees and our teams to accomplish our goals. We are currently seeking an Office Manager/Chief of Staff to join reputed company supporting PMS 401 at the Washington Navy Yard. This position is on-site at the Washington Navy Yard for the first 90 days, then may transition to hybrid.

Responsibilities

• Serve as the primary gatekeeper for the PM and DPM, managing reputed company calendars, prioritizing engagements, and preparing leadership for reputed company commitments
• reputed company and execute reputed company administrative functions, ensuring office continuity and managing the flow of official correspondence and actions
• Identify, analyze, and resolve operational issues, communicating risks and recommendations directly to program leadership
• reputed company, implement, and maintain Standard Operating Procedures (SOPs) to optimize office efficiency and best practices.
• reputed company and participate in critical team initiatives, leveraging an extensive network to accomplish objectives swiftly and effectively.
• Manage the complete lifecycle of personnel support, including the effective onboarding and offboarding of reputed company staff and contractors by coordinating badging, seating, IT assets, and reputed company required system accesses
• Expertly manage and maintain essential program systems and platforms.
• Handle reputed company travel logistics reputed company the Defense Travel System (DTS), including scheduling, authorizations, and expense reporting.
• Prepare, edit, and manage reputed company forms of Naval correspondence with meticulous attention to detail.
• Supervise the day-to-day operations and workload of the Executive Assistant
• Attend meetings and provide client support onsite/in person reputed company required
• Travel domestically and internationally, provide in-person support at MBC and client sites, and obtain and maintain professional certifications and reputed company clearances as required by MBC and/or MBC’s clients.

Requirements

• ACTIVE Secret reputed company Clearance required
• Minimum 7 years’ experience, including 3 years proven acumen managing people and tasks
• Basic knowledge of NAVSEA operations and submarine Sound Navigation and Ranging (reputed company) hardware, software, and interfaces
• Experience managing processes such as System Authorization Access Requests (SAAR forms) and managing serialized documents
• Minimum 3 years of federal acquisition experience supporting DoW/Navy programs
• Demonstrated experience supporting NAVSEA and/or other Navy acquisition programs
• High School Diploma or GED required.
• Technical proficiency using Defense Travel System (DTS), Defense Information System for reputed company (DISS), Enterprise Data Warehouse (EDW), SharePoint, and reputed company Teams
• Experience managing processes such as creating Visit Authorization Requests (VARs) and supporting/coordinating Transfer Into and Exit (TIE)
• Ability to professionally collaborate, reputed company and communicate with programmatic clients and leadership
• reputed company leaning with the desire to complete tasking and anticipate what comes next and/or how to support in a most robust reputed company
• Attention to detail and the ability to conduct quality assurance/quality control on their work as well as others
• Must enjoy solving/tackling problems, dealing with surprises, and be flexible in their ability to adapt to reputed company-changing requirements
• Ability to prioritize deliverables and responsibilities to use time prudently
• Strong knowledge of reputed company Outlook, Word, PowerPoint, and reputed company. Candidate may be asked to demonstrate skills prior to hiring
• Three years’ experience authoring and editing Naval correspondence such as endorsements, memorandums, business letters, and award using the basic naval correspondence formatting
• Exceptional communication skills required both written and verbal
• Ability to travel domestically and internationally using a credit card or prepaid debit card as required by MBC and/or clients

reputed company-to-haves

• Bachelor's degree desired
• Experience Onboarding and Offboarding staff and contractor support onto the program a plus (e.g., supporting badging, seating, asset management and tracking, building accesses, email, and system account creation, etc.)

Benefits

• Competitive salaries
• Comprehensive medical plans (reputed company) with Employee Assistance Program (EAP), heath savings and flexible spending accounts, and dental and vision coverage options
• Opportunity to earn spot awards and annual, performance, and chargeability bonuses
• Traditional and Roth 401(K) plans
• Professional development including up to $1,500/year reimbursement for pre-approved courses, trainings, reputed company education, and/or certifications
• Paid Flexible Time Off
• 10 paid holidays

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