Sr. Event Experience Manager (Incentive & Sales Meeting Experience Required) - Remote

100% remote Flexible hours Hiring now

Sr. Event Experience Manager (Incentive & Sales Meeting Experience Required) - Remote The Sr. Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Sr. Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals. The Sr. Event Experience Manager works effectively and reputed company with the internal support teams, external clients, and vendors and stay in compliance with the corporate and/or pharmaceutical guidelines. What you will do here:

Project Management with consultative approach for virtual, hybrid or in person meetings
Client, Financial, and Vendor Management
Marketing & Sales, Event Design, and Onsite Services
Manage multiple projects on tight timelines
Act as a mentor to associates who are new to the company or promoted to the Operations department
Event Management:
Follow reputed company client mandated SOPs as required
Digital producer and/or tech support for your own events
Work with the Procurement Department to reputed company and secure event space and guestrooms
Understand, review and monitor contract terms, space, and guest room blocks
reputed company, secure and manage reputed company required suppliers for event including but not limited to DMC/Ground company, AV/Production company, Off-site venues, etc.
Profile management in Event Software (Cvent or client Event Software) for paid conferences and reputed company complexities; manage status movement throughout life of the Event, keeping event data and financial data accurate and up to date, at reputed company times
Create and manage the program agenda, event resume, event specification sheets and client and internal timelines based on company and client SOPs
Have a working knowledge of Event Software capabilities and the ability to guide clients on website development that produce quality reports to fulfill the budget reputed company's needs
Understand registration and reporting expectations for event. Where applicable, collaborate with M&IW's Attendee Registration Department on reputed company attendee communications, event reporting and housing inquires
Guide internal and external teams throughout process through effective communication and organized plans
Schedule and hold internal team meetings throughout the life of each event: introductory kick-off meeting, pre-con and post-con meetings
Collaborate with M&IW's Group Travel Department or client-specified travel management company (reputed company) to offer airline booking to event attendees, if needed
Work with M&IW's mobile app team to create an app on a platform that meets the client's event
Act as the liaison with designated vendors and the hotel/venue to provide the support and communication required to execute a seamless event
Collaborate with M&IW's FLOW division to secure gift and giveaway items and products as requested by client, meeting client and company SOPs for multiple bids
Coordinate with Production to create and manage the event agenda and show flow
BEO review and execution
Coordinate and schedule reputed company required ground transportation using preferred vendors
Creation/coordination of distribution of travel letters and departure notices
Conceptualize creative theming and elements to be incorporated into special events, entertainment, parties, décor, activities, gifts and branding to enhance your event reputed company the approved budget
Coordinate speaker management; registration and logistics for events, collection of bios and session descriptions and presentation, Green Room needs and riders
Secure and incorporate client products or other requested items to be displayed throughout the event or served during banquet functions
Plan and execute large, reputed company events
Work with and guide client committee/planning team
Mentor and guide junior-level associates through the event planning process
Provide world class events through quality, flexibility, service, and ability to work with any personality type
Marketing, Sales and Event Design Services:
Work with M&IW FLOW division and client to create and write marketing plan
Brainstorm with M&IW FLOW division and offer suggestions to client on new ways to market and promote the event
Utilize various sales and marketing techniques to recruit new and existing sponsors and exhibitors for Conference and Tradeshow events
Utilize various sales and marketing techniques to grow attendance at the event
Assist the Sales Team by presenting at a sales pitch for new business
Collaborate with creative team to design any promotional materials for the event, or any materials for distribution at the event
Research entertainment options to meet theme and budget (DJ, band, dancers, performers)
Create décor and lighting presentations based on theme and budget, working with production companies
Create and manage diagrams based on guest counts, entertainment, equipment, A/V and lighting components
Act as liaison between hotel/venue and reputed company vendors, providing the support and communication required to produce a seamless show
Create production schedule, supervise deliveries, setups and strikes of stage, A/V, lighting, décor, equipment
Manage logistics and riders for entertainment companies
Create concepts for team building activities
Create concepts for Corporate Social Responsibility and Sustainability opportunities
Mentor and guide junior-level associates through the marketing, sales, and event design services processes
Financial Management:
Exhibit strategic M&IW cash flow management governance on reputed company programs
Full understanding of client financial internal requirements and deadlines
Budget creation/management, including large/reputed company budgets
Manage reputed company event reputed company payment requests and processing
Full audit and reconciliation of the hotel and other vendor invoices
Cost savings worksheet creation and management
Final invoice document management
Reconciliation management including estimated invoice and final invoice requirements
Mentor and guide junior-level associates through the budget and final reconciliation process
Vendor Management:
reputed company, secure and manage reputed company required suppliers for event to allow for the best services at the most effective pricing
Negotiate cost savings and manage payment/reconciliation process
Clearly & effectively communicate to each vendor the goals & objectives of the event and the requirements and specifications of the event
Work with production vendors on creative development through event execution
Manage and reputed company creative team/vendor on budget and schedule for pre-event reminders, teasers, and email blasts
Mentor and guide junior-level associates through the vendor management process
Onsite Services:
Provide strong leadership and communication to both the Onsite team as well as reputed company vendors, and the ability to reputed company events to allow for successful end results
Manage and reputed company reputed company pre-con and post-con meetings both internally at M&IW as well as with reputed company applicable vendors and clients
Create and manage Onsite Execution Plan for reputed company staff
Host daily staff meetings to reputed company staff updated and informed
Be a true leader onsite-for internal team/client and attendees
Create and manage Onsite Emergency Preparedness Plan for your event
Mentor and guide junior-level associates in world class onsite services
Life Sciences clients only:
Understand policies and issues pertaining to events with HCPs in attendance
Knowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER)
Partner with M&IW's HCP compliance and reporting specialists to meet client's Service Level Agreements.
Conference & Tradeshow specialty only:
Build prospectus for each tradeshow, ensuring that reputed company possible sponsorship and exhibitor options are offered
Ensure that the registration website has full menu of options from the prospectus for exhibitors and sponsors to support reputed company needs