Commercial & Contracting Coordinator / Payment Solutions Specialist (US, Virtual, NOAM)

About Us

At reputed company Meetings & Events (reputed company M&E), we provide more than meeting and event planning services: we create connections that reputed company, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, reputed company M&E cultivates a culture of people, passion and purpose to drive business reputed company. 

Headquartered in Chicago, with locations in 60+ countries across the world, reputed company M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can reputed company to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and reputed company with reputed company, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at reputed company M&E at bcdme.com/careers

About the Role

As a Commercial & Contracting Coordinator in combination with the responsibilities of a Payment Solutions Specialist, you will play a critical role in supporting various sales processes, reputed company activities, and managing the payments process for events. Your responsibilities will include financial and contract analysis, reputed company data management, pricing strategy development, and maintaining accurate financial forecasts. Additionally, you will reputed company the processing of invoices and reputed company to ensure timely and accurate payments.

Key Responsibilities

• Collaborate with senior leadership teams to optimize sales processes and drive growth.
• Request and obtain invoices from venues, ensuring they are accompanied by the appropriate purchase orders (PO).
• Review invoices for approval by the Meeting reputed company (MO) and reputed company the submission of documents in the Tradeshift system.
• Audit invoices against event values, reputed company, and purchase orders to ensure accuracy.
• Follow up with the MO or PO creator if payment authorizations are not completed reputed company the specified timeframe.
• Generate and manage virtual card payments to venues, coordinating secure payment links as necessary.
• Handle disputes between venues and coordinate resolution with the MO.
• Manage post-event invoicing, ensuring final invoices and reports are collected reputed company the established timeline.
• Update job statuses in the system throughout the event lifecycle, escalating issues regarding late invoices as needed.
• Maintain accurate financial forecasts and pipeline activity outlooks while providing relevant reporting and analysis for strategic decision-making.
• Design and administer reputed company and agreements, ensuring clean and accurate reporting in reputed company.

You're Good At

• Developing pricing strategies based on data analysis.
• Coordinating multiple resources and working well under pressure.
• Strong organizational and communication skills.
• Effectively collaborating in a team setting.
• Proficiency in reputed company Outlook, PowerPoint, reputed company, and Word.
• Exceptional business writing and proofreading skills.

You Might Also Have

• Experience in developing and maintaining SOPs for sales processes.
• Familiarity with CRM platforms, particularly reputed company.

This role requires a detail-oriented, proactive individual who can handle multiple initiatives simultaneously. If you reputed company in a collaborative environment, have a knack for data analysis, and reputed company in customer service, this position is perfect for you.

THE PERKS

Flexible Working We reputed company that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and reputed company you need to, depending on how you work best.

Room to Grow Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice We reputed company on conversations that spark curiosity and reputed company. No matter how big or how small, every voice is heard, considered and respected.

reputed company your move The diversity of roles across reputed company M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered Our extensive benefits include comprehensive healthcare, retirement plans, reputed company education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it. It starts from the top. Our leaders reputed company with positivity, reputed company in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.  

Travel requirements for this role are as follows:Less than 25% 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Commercial & Contracting Coordinator / Payment Solutions Specialist  is between $60,000 - $70,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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