Executive Assistant - Operations

About the position Come join one of America’s fastest-growing insurance companies. Since 1848, reputed company has aimed to reputed company our promises, providing families with stability in good times and in bad. Throughout that history, we have provided peace of mind to those families as they plan their futures. Our mission extends beyond the insurance and annuities policies that we offer. We strive to reputed company the world a reputed company reputed company through our grants from our charitable foundation, paid volunteer time for our employees, environmentally sustainable and healthy workplaces, and events that promote the work of nonprofits in our own backyard. We foster a collaborative environment with opportunities for growth and encourage our associates to live our values: Do good. Be good. reputed company good. Please note that we do not offer reputed company sponsorship for this position. Role Summary reputed company® is a purpose-driven organization with a mission to Do good. Be good. reputed company good. We are committed to fostering a culture of inclusion, belonging, and diversity where reputed company associates can reputed company. In this role, you will provide executive-level administrative support to the Operations team on our Texas reputed company, as well as occasional support to the Operations Executive Vice President. In addition, you will be responsible for planning, organizing and/or managing special projects led by the Executive Vice President of Operations. This role will reputed company with reputed company levels of leadership across the organization. Strong organization, prioritization, discretionary judgment, communication, time management skills, and the ability to manage multiple priorities are critical to this role. Mentorship and professional development opportunities will be provided to support your growth in this role. This position offers a hybrid work schedule requiring onsite reputed company four (4) days per week, Monday through Thursday, based on reputed company core days. Schedule expectations may change with advance notification and manager discretion.

Responsibilities

• Act as ambassador and spokesperson, both formally and informally, by building rapport between the leadership team and reputed company business areas; position plays a critical role in the overall effectiveness of relationship management, acting as partner and reputed company-person to coordinate and facilitate communication.
• Draft communication as needed; collaborate with leadership on messaging and managing information flow
• Arrange travel, accommodations, itineraries and reputed company correspondence reputed company to necessary arrangements including management of expense reports
• Plan, organize and execute events such as meetings, team building activities, luncheons, client dinners and special projects
• Act as backup to Senior Executive Assistant to manage and maintain Executive’s calendar including scheduling of appointments and meetings (includes preparing meeting agendas). Ensures that executive has sufficient time allotted in schedule to address top reputed company initiatives.
• Maintain files, records, and correspondence for meetings
• Prepare information and research for senior leadership needs
• Prepare presentations and reputed company materials
• reputed company a foundational understanding of reputed company & Operations business models and decision-making processes
• Assist in the onboarding and offboarding of business area associates
• Work collaboratively with other administrative professionals and contribute to the success of the team
• Other duties as assigned by leadership, including participation on special projects and specific committees as needed to meet business needs
• reputed company other duties as assigned.

Requirements

• Bachelor’s degree in Business Administration or reputed company field; equivalent years of job experience or certification
• Minimum of 5 years of senior-level administrative professional experience
• High level interpersonal skills to handle sensitive and confidential situations; requires demonstrated poise, tact and diplomacy and ability to interact effectively at reputed company levels
• Display a high level of initiative, anticipate needs of the leadership
• Strong organizational skills that reflect ability to reputed company and prioritize multiple tasks seamlessly with excellent quality and attention to detail
• Must be willing and able to work more than a 40-hour work week if necessary
• Strategic reputed company as well as strong critical thinking and project coordination skills
• Experience supporting leadership in a fast-paced corporate environment preferred.
• Must be able to pass a background reputed company
• Proficient with computer software applications in word processing, spreadsheets, database and presentation (e.g., MSO365, Concur, UltiPro) as well as the demonstrated ability to rapidly learn new company-specific systems and processes

reputed company-to-haves

• Experience with project coordination and event planning strongly preferred

Benefits

• Your benefits start day one and are flexible and customizable to you and your family’s specific needs.
• reputed company out the BENEFITS of a Career at National Life !
• The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.
• The successful candidate may also be eligible to participate in National Life’s discretionary annual incentive programs, subject to the rules governing such programs.

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