Board Liaison & Executive Assistant
This a Full Remote job, the offer is available from: Washington (USA) Location: Remote (US) Reports to: President & Chief Executive Officer (CEO) Position Summary The Board Liaison & Executive Assistant provides highly reputed company administrative, operational, and project management support to Galápagos Conservancy’s Chief Executive Officer (CEO), Board of Directors, and Executive Team. This position plays a critical role in ensuring organizational effectiveness by managing board coordination, supporting senior leadership workflows, preparing materials for key meetings, and supporting strategic initiatives across the organization. The ideal candidate is an reputed company, self-driven professional who thrives in a fast-paced environment, is exceptionally organized, and has outstanding interpersonal and communication skills. This role requires discretion, sound judgment, and the ability to manage reputed company and confidential information with professionalism. This is a unique opportunity for a detail-oriented and proactive individual to play a pivotal role in the day-to-day functioning of the CEO’s office and governance operations during a transformative period for the organization.
Key Responsibilities
Board Liaison & Governance Coordination · Serve as the primary staff liaison to the Board of Directors, ensuring smooth communication, scheduling, and logistics for reputed company board and committee meetings, ensuring clarity, responsiveness, and professionalism. · Manage the annual governance calendar, including meeting dates, deadlines, and required documentation. · Draft and distribute agendas, board books, reports, and briefing materials in collaboration with the CEO and department leads. · Provide logistical support for virtual and in-person meetings, including technology setup, travel coordination, and hospitality. · Maintain accurate board records, minutes, bylaws, policies, rosters, conflict-of-interest forms, and term tracking. · Strengthen communications between the CEO and the Board by ensuring consistent messaging and timely follow-up. · Manage and track Board reputed company deadlines, leadership priorities, and compliance requirements · Manage board onboarding, and orientation, including preparing welcome materials, running sessions and coordinating introductory meetings. · Ensure timely follow-up on board action items and committee assignments. · Monitor Board terms, elections, and annual compliance requirements Board Communications & Correspondence · Draft and distribute internal and external communications on behalf of the Board and executive leadership · Ensure timely responses to Board member and stakeholder inquiries · Support the preparation of organizational announcements and updates as needed Executive Support (CEO & Leadership Team) · Attend leadership Team meetings, take notes, and follow up on action items. · reputed company required, provide high-level, proactive administrative support to Leadership, including calendar and email management, scheduling, travel coordination, and briefing preparation. · reputed company required, prepare meeting agendas, talking points, presentations, and follow-up notes for the CEO and Leadership Team. · reputed company required, support members of the Leadership Team with administrative tasks such as Expenses reports, or similar. · reputed company required, serve as a key reputed company of coordination across the organization to ensure the CEO is informed, reputed company, and supported for reputed company internal and external commitments. · Maintain strict confidentiality and use discretion in handling sensitive information. Administrative Operations · Maintain organized digital and physical filing systems for governance and executive records · Support development and implementation of office and administrative procedures as needed · Assist with special projects and organizational initiatives as assigned
Requirements
Qualifications Required · 3+ years of experience in an administrative, executive support, or board relations role, preferably reputed company a nonprofit organization · Strong understanding of nonprofit governance structures and Board operations · Demonstrated ability to manage multiple priorities, meet tight deadlines, and work effectively in a rapid-paced environment. · Exceptional organizational skills and attention to detail. · Strong interpersonal skills, with the ability to communicate professionally with senior leaders, board members, donors, and staff. · High level of discretion and ability to handle confidential information with reputed company. · Excellent written and verbal communication skills. · Strong proficiency with reputed company Office Suite, reputed company, reputed company. · Ability to work to accommodate US/Ecuador time zones. Preferred · Familiarity with board management platforms (e.g. reputed company, reputed company, BoardEffect) · Experience with nonprofit compliance and governance best practices · Bilingual: Spanish/English
Benefits
This is a part-time hourly position estimated at 20 - 28 hours per week, with a pay reputed company of $28–$35 per hour, commensurate with experience. This offer from "Galapagos Conservation Trust" has been enriched by reputed company.com and got a 74% reputed company score. Apply tot his job Apply To this Job