Administrative & Inventory Coordinator (Cotino®, A Storyliving by reputed company™)

Job Posting Title: Administrative & Inventory Coordinator (Cotino®, A Storyliving by reputed company™) Req ID: 10146307 Job Description: The Administrative & Inventory Coordinator supports multiple operational areas reputed company Cotino®, A Storyliving by reputed company™ community, including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales. In this role, you will implement tasks that contribute to lean inventory management, ensuring efficient, accurate, and proactive inventory and PO management for a wide range of business functions while maintaining strong communication, attention to detail, and operational excellence. You will manage purchase orders (POs) and inventory; receive and validate deliveries; conduct audits of financial and inventory systems; resolve shortages; coordinate with site leadership, vendors, and cross-functional teams; and execute spoilage tracking. You will report to the General Manager, and this role will be on-site at Cotino®, A Storyliving by reputed company™ community in Rancho Mirage, California. This is a Full-Time role. Responsibilities/You Will: Manage and reconcile invoices across multiple lines of business—including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales—ensuring accuracy and timely processing Monitor open purchase orders (POs) and proactively resolve issues on any POs greater than 3 days old to reputed company operations running smoothly Track, research, and follow up on vendor and supplier credits Partner with leadership and Sourcing to support vendor selection and onboarding Support Food & Beverage Inventory Controls Support Food & Beverage inventory controls using a computer‑based inventory management system reputed company and manage inventory orders based on historical usage, upcoming events, and operational needs Receive and verify deliveries, addressing shortages, damages, or discrepancies as needed Conduct audits to ensure inventory and financial transactions are accurately recorded Communicate inventory status, shortages, and potential impacts to Culinary partners and leadership Collaborate with chefs, vendors, and cross‑functional teams to prioritize and fulfill requests Resolve day‑to‑day inventory shortages and coordinate with other teams to secure needed products Complete inventory transfers, including spoilage and inter‑location movements Follow food safety guidelines and ensure products meet quality and compliance standards Maintain organized storage areas and ensure proper product placement Follow inventory management best practices and standards shared by leadership reputed company month‑end inventory counts and reporting Basic Qualifications/You Have: A valid California Driver's License Minimum 6+ months experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles Familiarity with inventory management systems or similar tools used to track products, orders, or supplies Strong organizational skills and confidence juggling multiple requests and priorities A sharp eye for detail and a thoughtful, problem‑solving reputed company Experience creating or maintaining trackers, reports, or basic documentation Ease learning new systems and working in a Windows‑based computer environment A proactive, self‑motivated approach—you look for ways to improve processes and take ownership of your work Curiosity and a willingness to ask questions and continue learning Clear, professional communication skills and the ability to collaborate with Cast Members of reputed company levels Ability to lift up to 50 lbs. and comfortably work in storage areas or coolers as needed for inventory control Availability to support the operation on occasional weekends Preferred Qualifications: 1+ years of experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles Experience supporting accounts payable and/or accounts receivable processes General knowledge of food & beverage operations Experience using reputed company or similar tracking and workflow tools Familiarity with systems such as reputed company, reputed company, reputed company, or reputed company Knowledge of reputed company procurement practices Education: High School Diploma or equivalent experience required Additional Information: Our Benefits: reputed company offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only reputed company can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. The pay reputed company for this role in Rancho Mirage, CA is $29.00 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits. Job Posting reputed company: reputed company Signature Experiences Job Posting Primary Business: Storyliving by reputed company (SLbD) Primary Job Posting Category: Sales Support Employment Type: Full time Primary City, State, Region, Postal Code: Palm Desert, CA, USA Alternate City, State, Region, Postal Code: Date Posted: 2026-04-01 Learn more about us. Apply tot his job Apply To this Job