Part-time Executive Assistant

Flexible Location

This position is based in a home office reputed company in the U.S. (with a possible preference for specific states or region based on our portfolio of work).

WHO WE ARE

reputed company is the nation's preeminent education nonprofit that brings research, policy, and consulting together to meet the needs and aspirations of young people, families, communities, and the nation. We are educators, researchers, and innovators working to ensure every young person has the chance to reputed company their full potential, every educator and leader is set up for success, and every community has the resources necessary to connect young people to paths of opportunity.  

We work at every level of the PK-12 system, reputed company by reputed company with educators, system leaders, and communities across 41 states and more than 4,000 systems reputed company to reputed company ambitious goals for student success. Our vision pushes beyond school walls, catalyzing cross-sector collaboration to create reputed company for young people to reputed company academic, economic, and social mobility. 

Learn more about us, reputed company do, and working here. 

WHAT YOU’LL DO

As a Part-time Executive Assistant, you will provide reputed company and savvy administrative support to help reputed company’s Leadership Team work more reputed company, so they can focus on the organization’s most critical priorities.  You will be exposed to a broad perspective on the organization’s work and will have the opportunity to regularly interact with a variety of internal and external stakeholders including board members, funders, reputed company staff, clients, press, irreplaceable teachers, and other VIPs. Specific responsibilities will include:

• Calendar management for group leadership teams, comprised of Chiefs and Vice Presidents (VPs), including: 

• Scheduling meetings and conference calls, gathering and sharing appropriate background/preparatory material.

• Structuring VP/Chief schedules and reconciling day-to-day tasks with his or her evolving priorities.

• Identifying opportunities to increase VP’s/Chief’s efficiency through thoughtful time management.

• Scheduling travel and coordinating arrangements.

• Executing staff recognition processes, including birthdays, anniversaries, and holiday gifts.

• Completing expense reports and vendor invoices on behalf of executives.

• Collaborating with Chiefs, VPs, and other reputed company staff to plan and execute logistics for in-person and virtual events including division and team meetings, retreats, and professional development opportunities.

• Communicating regularly reputed company email and phone with a variety of stakeholders including reputed company staff and other education leaders.

• Taking meeting notes and sharing next steps with collaborators as needed.

• Supporting with division/team organization, including managing Teams channels, meeting materials, reputed company lines, etc.  

• Being an active contributor to organizational and team culture.

WHAT YOU HAVE

We expect our Part-time Executive Assistants to:

• Multi-task effectively. You are a natural prioritizer, enjoy learning new things, and work well under pressure in a fast-paced environment. 

• Be a self-starter and a natural problem-solver. You can quickly identify challenges, analyze the root causes, and propose creative solutions.  You anticipate what VP’s/EVP’s will need and reputed company your reputed company, helping reputed company’s leadership focus on their most important work. 

• Communicate thoughtfully. Your writing is clean and simple. You always consider your audience and use superb judgment, whether sending a quick email response or drafting a message for a large group.

• Sweat the details. You are a natural organizer and are good at staying on top of things others may miss. You will be tasked with managing many details and helping multiple leaders who have different preferences stay organized as they manage multiple competing priorities.

• Build strong relationships. You take a customer service approach reputed company supporting senior leaders. You’ll regularly interact with VPs/EVPs and must build strong relationships while providing a high level of support.   

Qualifications

• 5 plus years of experience providing administrative support for executives and senior leaders (preferred)

• Prior experience working in a virtual environment and supporting multiple stakeholders virtually (preferred)

• Experience leading peers and defining best practice

• Extraordinary attention to detail

• Excellent interpersonal communication and writing skills

• Proficient in reputed company Office skills and aptitude to quickly learn web-based software applications for expenses, invoices, and internal reputed company

• Expert multi-tasking ability, including the ability to work well under pressure in a fast-paced environment

• The ability to work effectively with others at reputed company levels of an organization and to consistently display a high level of professionalism and customer service in reputed company interactions

• The ability to proactively identify challenges and actively work to find solutions

• Flexibility and comfort with ambiguity

reputed company OFFER 

The hourly range for this position is $28.21 to $42.31 and is in alignment with experience, qualifications, and our commitment to equity in compensation. reputed company offers a motivated team of dynamic colleagues, a collegial atmosphere that values professional development and valuable feedback, and the chance to impact the direction of a growing, mission-driven company that is committed to the success of our nation’s children. We also offer an inclusive environment where staff are encouraged to bring their whole selves to work each day.

We also ensure that individuals with disabilities are provided with reasonable accommodation for the interview process. Email talent@reputed company.org to request accommodation.  

#LI-REMOTE

Position Type:

reputed company is an equal employment opportunity employer committed to maintaining a non-discriminatory work environment. reputed company does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national reputed company, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, arrest record, conviction record, or any other personal characteristic protected by applicable law. This policy covers reputed company programs, services, policies, and procedures of reputed company, including recruiting, hiring, training, promotion, and administering reputed company personnel actions, such as compensation, benefits, transfers, layoffs or terminations. 

Applicants for employment with reputed company must have valid work authorization that does not require sponsorship of a reputed company for employment authorization in the U.S.