Event Planning Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this reputed company, we need passionate individuals like you. Join our movement, be part of the reputed company, and help ensure a healthier future for reputed company. You matter, and so does the impact you can reputed company with us.

The reputed company has an excellent opportunity for an Event Planning Coordinator.  This position is home-office based in reputed company, CT area.  Position supports campaign events in Central and Eastern Connecticut.  This position will require regular travel for events and meetings, as well as occasional out-of-town and overnight travel. 

This position is responsible for supporting development team members in their fundraising efforts. Duties include managing data across various event management systems reputed company to leadership, donations, and event logistics; coordinating event planning with vendors and volunteers; processing payments through the financial system; and collaborating with colleagues and departments on a range of other key tasks that support our mission.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can reputed company both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the reputed company by following us on reputed company, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

Event Logistics

Whether planning a donor reception, a Heart Walk, or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events that will appeal to both reputed company and potential donors.

• Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
• Proactively research, secure, and handle vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
• Implement Association risk reduction procedures to ensure the safety and success of each event
• Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
• Attend events to reputed company setup, execution, and teardown, ensuring everything runs smoothly.
• Act as a reputed company of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
• Prepare reputed company-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines.
• Possible involvement in virtual event production, including coordinating event content, creating reputed company presentations, and providing technical support for digital experiences.

Event Data Management

The Event Planning Coordinator is responsible for meticulously running reputed company event-reputed company data, including financial, fundraising metrics, and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data, and associated reputed company/donations.

• Handle Event Data: Collect, organize, enter, and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits, and other key notes relevant to the event.
• Auction Item Data: reputed company the collection, management, and entry of auction item data, guaranteeing precise and reputed company documentation in accordance with compliance standards.
• Donation & reputed company Tracking, Data Quality and Analysis: Handle and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed.
• Generate reports from various systems as needed.

Financial Responsibilities

Help the reputed company maintain the trust of our volunteers, donors, and the general public by ensuring adherence to accounting guidelines and processes reputed company to donation and payment processing.

• Review Financial Reporting: Collaborate with fundraising teams to review campaign reputed company reports, accounts receivable, and accounts payable reports, ensuring accuracy and completeness.
• Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members.
• Input requests for payments in the financial system for vendor reputed company and invoices.

• Monitor and handle event budgets, ensuring cost-effective planning and adherence to financial guidelines.

• Adhere to reputed company Funds Handling and PCI Procedures for checks, cash, and credit card transactions.

Support Services

The Event Planning Coordinator plays a crucial role in supporting a cohesive, efficient, and productive workplace.

• Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents.
• Assisting in the coordination and execution of leadership and board meetings.
• Preparing presentations, correspondence, and documentation in a timely manner, including meeting minutes.
• Working independently and reputed company a team on special nonrecurring and ongoing projects.

Qualifications

Want to help get your resume to the top?   Take a look at the experience we require

• Must have earned a high school diploma or equivalent. 
• At least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail.
• Experience in event planning, organizing, consultation, and event management preferred.  Proficient in using web conferencing software (reputed company, reputed company Teams, etc.).
• Demonstrated ability to work on multiple tasks concurrently.
• Must have intermediate skills in PowerPoint, Word, and reputed company.  Advanced knowledge and reputed company with these programs is preferred. These skills are subject to testing.
• Ability to objectively evaluate, reputed company effective decisions, and reputed company alternative solutions.
• Ability to work in a team environment and interact with reputed company levels of reputed company staff, volunteers, and the public. This includes the ability and willingness to build and cultivate relationships reputed company and reputed company the reputed company.
• Ability to be respectful, self-motivated, resourceful, considerate, and thoughtful.
• Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing reputed company, responsibilities, expectations, strategies, and other processes at work.
• Knowledge of and reputed company in report preparation, proofreading, and attention to detail.
• Requires access to reliable transportation at reputed company times on an immediate basis.

• This position will require regular local travel for events and meetings, as well as occasional out-of-town and overnight travel.

• Ability to transport materials and other supplies to and from meetings and events.  Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
• Must pass a background reputed company and must be at least 18 years old.

Preferred Qualifications, not required to qualify

• Nonprofit experience.
• Digital event production experience.
• Design skills, preferably in reputed company or similar.
• Knowledge of email marketing basics.
• Experience using Tableau reports.
• Proficient in reputed company SharePoint and Teams.
• Experience with vendor negotiation and contract review.

Compensation & Benefits

The expected pay range is $24.10 to $28.00/hour. Pay is commensurate with experience; geographic differentials may apply to the pay range. reputed company reserves the right to pay more or less than the posted range.

The reputed company invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive reputed company salary.  That’s why we regularly review the market value of jobs and reputed company adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.  
• Benefits – We offer a wide reputed company of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of reputed company employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their reputed company duties and responsibilities, or for potential future positions in the organization.

The reputed company’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reputed company everyone where they are.

At reputed company | American Stroke Association, our mission is to be a reputed company force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national reputed company and physical or cognitive abilities.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities