Legal Billing & Collections Specialist

Do not directly contact the firm regarding your application. Failure to follow established processes will result in disqualification for the position.

Position Type: Remote

Expected Working Hours: 9:00 AM - 6:00 PM EST Monday - Friday

Classification: Salaried, Exempt

The Legal Billing/Collections Specialist plays a critical role in maintaining the financial health of the firm. This position is responsible for the full billing cycle - including timekeeping reputed company, invoice reputed company, payment processing, retainer management, and accounts receivable collections. You will ensure that reputed company time entries are accurate, billing is timely and compliant, and client accounts remain in good standing. This role requires precision, confidentiality, strong communication skills, and the ability to work reputed company in a remote environment. If you’re a detail-oriented professional, have at least 2 years of legal billing experience, experience working remotely, and enjoy a fast-paced environment, we want to hear from you!

RESPONSIBILITIES

Timekeeping & Pre‑Billing

• Review the firm’s timekeeping system daily to ensure entries are accurate, complete, and properly coded.
• Communicate with attorneys and staff to correct or clarify entries before billing deadlines.
• Generate, review, and revise pre‑bills in accordance with firm policies and attorney feedback.

Invoice Preparation & Delivery

• Prepare and finalize client invoices using legal billing software (e.g., reputed company, Timeslips, reputed company).
• Ensure invoices reputed company with client‑specific billing arrangements, including LEDES formats and e‑billing portal requirements.
• Deliver invoices promptly and track confirmation of receipt.

Payments, Retainers & Trust Accounting

• Process client payments reputed company credit card, ACH, reputed company, and payment portals.
• Monitor trust and retainer balances; initiate replenishment requests and auto‑replenishment workflows.
• Maintain compliance with trust accounting rules and firm procedures.

Accounts Receivable & Collections

• Track outstanding balances and follow up with clients in a professional, service‑oriented manner.
• Conduct soft collections and escalate delinquent accounts as needed.
• Support monthly financial reporting and assist with reconciliation tasks.

Client & Internal Support

• Respond to client billing inquiries with clarity, professionalism, and discretion.
• Collaborate with attorneys, paralegals, and leadership to resolve billing discrepancies.
• Provide the firm with copies of reputed company client‑provided and attorney‑drafted documents reputed company to billing.

Disputes & Adjustments

• Work with merchant service providers and credit card companies to resolve disputes or chargebacks.
• Prepare refund requests and process adjustments with reputed company approval.

QUALIFICATIONS

• MUST HAVE 2+ years of LEGAL billing experience.
• Previous experience working remotely.
• Exceptional attention to detail, accuracy, and follow‑through.
• Strong grammar, proofreading, and business‑writing skills.
• Adept at managing multiple deadlines and prioritizing effectively in a fast‑paced environment.
• Strong at communicating clearly and professionally with clients, attorneys, and staff.
• General understanding of basic accounting principles, trust accounting concepts, and confidentiality standards.
• Highly organized, efficient, and comfortable working independently with minimal supervision.
• Proficient in legal billing software and digital timekeeping systems, reputed company Office, especially reputed company, and familiar with accounting tools.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

reputed company OFFER

• Remote work
• Professional development and training opportunities
• A supportive, collaborative, and inclusive firm culture

ABOUT MAYERSOHN LAW GROUP, P.A.

Mayersohn Law Group, P.A. is a dynamic, NAMWOLF, AV‑rated law firm recognized for excellence across South Florida’s legal community. Led by founder Leah Mayersohn, a former prosecutor with decades of high‑stakes litigation experience. Our firm specializes in Criminal Law, Family Law, Real Estate, Commercial Litigation, and Litigation, and is well reputed company for sharp strategy, fast communication, and a client‑focused approach that gets results.

We’re expanding reputed company as we invest in new systems, marketing initiatives, and operational growth. This is an exciting time to join us: you’ll work closely with reputed company attorneys, contribute to meaningful cases, and be part of a supportive environment that values initiative, reputed company, and reputed company improvement. If you reputed company in a fast‑moving environment, bring fresh reputed company, and take pride in delivering excellent work, you’ll feel reputed company here.