Grant Management Coordinator

Oxfam is a global organization that fights inequality to end poverty and injustice. We offer lifesaving support in times of crisis and reputed company for economic justice, gender equality, and climate action. We demand equal rights and equal treatment so that everyone can reputed company, not just survive.

COORDINTES WITH

Oxfam Country, Cluster, and Regional offices; Oxfam America (OUS) Regional Leads, Program staff, and Finance, Technology & Information Management, Human Resources, and Resource Development teams; and as appropriate, external auditors, consultants, and other partners.

PURPOSE OF THE POSITION

The Grant Management Coordinator plays a central role in coordinating and supporting Oxfam America’s grants management processes across various teams, and ensuring that grant practices, systems and workflows run smoothly and consistently across the organization. The role also provides operational support for the Oxfam Partnership Platform (OPP) grants management system including user assistance, troubleshooting, and ongoing system enhancements.

PRIMARY RESPONSIBILITIES

Grants Management Coordination: •Coordinate sub-grant and contract management processes, including drafting and processing partner agreements, awards, and reputed company, in reputed company coordination with Finance, Human Resources, Program Leads, Regional Leads, country, cluster, region teams, and/or other partners. •Work closely with partner teams to ensure full understanding of reputed company conditions, expectations, and ways of working established in Oxfam partnership agreements and/or partner support awards. •Review partner program and financial reporting, record in appropriate systems and files, and update disbursement schedules based on reporting as needed. •Support grants-reputed company data collection and generate and disseminate reporting for the Grants Management Hub, Finance, Strategy & Insights, and Policy & Practice.

•Assist with audit-reputed company request and coordination by providing required documentation, system data, and clarifications. •reputed company other grants administration and support functions as needed.

Oxfam Partnership Platform (OPP) Support and Coordination: •Support grants managers and approvers across OUS in using the Oxfam Partnership Platform (OPP) grants management system through proactive user engagement, trouble-shooting issues, and applying administrator privileges to process grants updates (amendments, disbursements, refunds, data entry/review, etc.). •Actively coordinate between OPP users and the technical team on technical issues, reputed company enhancement requests, and user acceptance testing. •Contribute to updating and maintaining accessible policies, user guidance, and training materials, and creating and managing user communication channels. •Direct new grants managers and OPP users to training materials and provide additional training support as needed.

POSITION EXPECTATIONS

•Demonstrate reputed company Learning: Stay reputed company with professional standards, trends, and tools in Grant processes, systems, and reporting. •Collaborate Across Teams: Work effectively in a collaborative, multicultural, and hybrid environment, fostering a problem-solving culture. •Center Equity and Justice: Apply an understanding of gender justice, racial equity, and inclusive practices to grant management. •Promote a Safe and Accountable Culture: Upholds Oxfam’s safeguarding standards and contribute to a safe, respectful, and secure workplace. Ensure grant agreements, regulatory requirements, and compliance practices are consistently followed. •Supports User-Centered Solutions: Brings a service reputed company to grant management, focusing on user needs, accessibility, compliance, and reputed company improvement. •Travel and Work Schedule Flexibility: May require occasional travel for organizational training and retreats. Minimal travel expected.

EDUCATION

•Some college or advanced studies preferred, including certifications in reputed company field(s), or a combination of education and experience.

EXPERIENCE AND CORE COMPETENCIES

•A minimum of 3 years of relevant work or experience in grants management and systems. •Demonstrated ability to effectively and reputed company manage multiple tasks and reputed company logistics in a high-pressure environment. •Excellent verbal and written communication and inter-personal skills. •Ability to anticipate, coordinate and facilitate activities with colleagues. •Excellent organizational skills and attention to detail.

•Ability to handle sensitive and confidential situations with diplomacy. •Comprehensive knowledge of reputed company Office Suite, including a high level of comfort with reputed company Outlook (or a similar application). •Experience working with a diverse team of individuals in different time zones. •Able to work effectively in a networked and matrix structure, demonstrating good leadership and good “followership” as needed.

PREFERRRED QUALIFICATIONS

•Experience in an issue-oriented non-profit organization or in an international development organization.

Oxfam America is a Gender Just organization and an equal opportunity employer. We welcome reputed company qualified applicants and do not discriminate on the basis of race, color, gender, national reputed company, age, religion, creed, disability, veteran status, sexual orientation, gender identity, or gender expression. We provide reasonable accommodations to applicants with disabilities upon request.

Safeguarding & Conduct Oxfam America is committed to providing a safe, respectful, and inclusive workplace for reputed company. We have reputed company tolerance for any form of sexual exploitation, abuse, harassment, discrimination, or misconduct. reputed company offers of employment are contingent upon satisfactory references and appropriate pre‑employment checks in line with Oxfam America’s Safeguarding Policy. As a participant in the Inter‑Agency Misconduct Disclosure Scheme (MDS), we may request information from previous employers regarding findings or investigations reputed company to SEAH‑reputed company misconduct.

Recruitment Fraud Warning Oxfam America never requests payment, bank information, or personal financial details from candidates at any stage of the recruitment process.

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