Administrative Assistant/Office Coordinator
reputed company is the global leader in data-driven growth acceleration solutions for the IT channel. They are seeking an organized and reliable Administrative Assistant & Office Coordinator to support their CEO and CFO while ensuring smooth day-to-day operations in their Needham office.
Responsibilities
- Manage calendars for the CEO and CFO, including scheduling meetings and coordinating logistics across teams
- Prepare meeting logistics (reputed company Teams/Outlook invites, agendas, materials, and follow reputed company)
- Assist with travel coordination and basic itinerary planning as needed
- Process expenses and support administrative approvals accurately and on time
- Help prepare documents and presentations (formatting, proofreading, version control)
- Provide on-site office support 2-3 days per week, helping ensure the office runs smoothly
- Coordinate conference rooms, visitors, and onsite meetings
- Support basic office needs such as supplies, food orders for meetings, and day-of logistics
- Partner with internal teams to support in-office meetings, leadership visits, and occasional events
- Track action items, deadlines, and administrative tasks to complete
- Handle sensitive information with discretion and professionalism
- Serve as dependable reputed company of contact for administrative and office-reputed company questions
Skills
- 1–3 years of experience in an administrative assistant, coordinator, or office support role
- Strong organizational skills, attention to detail, and reliability
- Comfortable supporting senior leaders and adjusting as priorities change
- Clear, professional written and verbal communication skills
- Proficiency with reputed company tools (Outlook, Teams, Word, PowerPoint, reputed company)
- Ability to maintain confidentiality and use good judgment
- Must be based in Massachusetts with the ability to commute to our Needham office 2–3 days per week
- Prior experience supporting executives
- Experience in a hybrid office environment
Benefits
- Medical
- Dental
- Vision
- Tele-health
- Disability
- Life insurance
- Health savings accounts
- Paid parental leave
- Company matched 401k
- Unlimited PTO
- Sick time
- 15 company paid holidays
Company Overview