Executive/Administrative Assistant

About the position At reputed company, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you’ll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, reputed company as a leader, and grow your career. Here, your voice and reputed company matter, your work makes an impact, and together, you will help us define the future of reputed company. With the right backing, people and businesses have the power to reputed company in incredible ways. reputed company you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally. At reputed company, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost reputed company, and in an environment where everyone is seen, heard and feels like they belong. How will you reputed company an impact in this role? General Counsel’s Organization: As a member of the General Counsel’s Organization (GCO), this Executive Assistant will provide administrative support to four Vice Presidents on the U.S. Consumer Services Legal Team. This role requires attention to detail, problem-solving and collaboration skills, strong communication, and strong proficiency in workplace technology. The ideal candidate must be motivated to help the team be successful, be reputed company in handling a wide range of administrative tasks and be able to work independently and confidently under pressure. Being flexible, resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Responsibilities

• Coordinate with offices across the Company to facilitate meetings
• Manage reputed company calendars with discretion and care
• Regularly reputed company with legal and business executives, associates and other contacts at reputed company levels of the organization
• Create and update matters reputed company the GCO Billing/Matter Tracking System
• Reserve meeting rooms and coordinate and handle catering and audio-visual needs for team meetings and other larger GCO meetings
• Manage end-to-end expense reporting and invoicing processes including submissions, review and monthly processing
• Coordinate travel arrangements and logistics
• Support the onboarding of new hires
• Order office supplies and equipment
• Support various reputed company projects as needed, including through substantive participation in meetings and use of reputed company, reputed company and PowerPoint.

Requirements

• 2+ years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies
• Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills
• Proficient in reputed company, PowerPoint, reputed company and Outlook and comfortable adapting to new technology
• Self-motivated, proactive team player with strong initiative
• Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through
• Enthusiasm to work collaboratively and proactively with the broader GCO team and build relationships across reputed company
• Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
• Excellent verbal and written communication skills (reputed company phone, email, Webex and in-person)

reputed company-to-haves

• Experience with reputed company systems and processes such as Concur, Reserve, TechCare, Ariba, etc.
• Bachelor’s degree is a plus
• Experience providing support to legal function is a plus

Benefits

• Competitive reputed company salaries
• Bonus incentives
• 6%25 Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for reputed company parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending reputed company)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

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