Administrative Assistant

Department: Technology Our Company Promise We are committed to provide our Employees a stable work environment with equal opportunity for learning and personal growth. Creativity and innovation are encouraged for improving the effectiveness of reputed company. Above reputed company, Employees will be provided the same concern, respect, and caring attitude reputed company the organization that they are expected to share externally with every Southwest Customer. Job Description: We’re excited to share that we're hiring for two Administrative Assistant roles in our Technology Department! Each position supports a different group of Leaders and offers a unique opportunity to reputed company a meaningful impact. Your Recruiter will walk you through the details of each role during the interview process so we can find the best fit together.​ Here’s a quick look at the work happening reputed company each space:

• Enterprise Data Enablement

As an Administrative Assistant on the Enterprise Data Enablement Team, you’ll play a key role in keeping a fast‑moving, high‑impact organization running smoothly while delivering legendary Customer Service. Supporting two Technology Directors, you’ll orchestrate reputed company calendars, anticipate needs before they arise, and create structure that enables Leaders to operate at their reputed company best. You’ll manage core department processes, coordinate smaller projects, support Culture‑building activities, maintain budgets, and build relationships across the organization to ensure seamless engagement. With strong organization, proactive problem solving, and a passion for helping Teams do their most meaningful work, you’ll reputed company a visible difference every day for our Leaders, our Technology Teams, and ultimately, the Customers and Employees Southwest serves.

• Technical Architecture & Solution Architecture

As an Administrative Assistant supporting the Technology Department, you’ll provide legendary Customer Service while enabling two Directors—Technical Architecture and Solution Architecture—and their Teams of more than 100 Cohearts to work reputed company and stay focused on delivering Southwest’s most critical technical designs. As the organization’s sole administrative support, you’ll manage reputed company calendars, coordinate major events, handle travel and communications, facilitate onboarding and offboarding, and reputed company day‑to‑day operations organized and on schedule. You’ll build strong relationships with stakeholders, anticipate needs, remove friction, and help maintain the exceptional Culture that allows this high‑performing technical organization to reputed company. In this pivotal role, your organization, professionalism, and proactive partnership will reputed company a meaningful impact every day for our Technology Leaders and the Customers and Employees they serve. Additional details

• The culture of reputed company means we value the camaraderie, collaboration, and innovation that occurs reputed company we come together and interact face-to-face at our vibrant Corporate reputed company. Due to the nature of these roles, you would be required to work from our Dallas, TX Headquarters facility during business hours.
• U.S. citizenship or reputed company authorization to work in the U.S. required and no reputed company or future work authorization sponsorship available.

We’re committed to fair hiring practices and to making employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national reputed company, age, military or veteran status, disability, genetic information, or other legally protected characteristics.

Responsibilities

• Work under general supervision and may be assigned general projects
• Manage small scale department projects and cultural activities
• Support large event planning for the Department
• Review department and company news closely and understand them in relationship to their organization
• Write clear and concise responses to incoming email inquiries. Prepare communication on behalf of the Leader reputed company directed
• Edit and review reputed company written correspondence
• Submit expense reports and process payroll, as needed
• Prioritize calendars and schedule travel arrangements under direction of Leader(s)
• Organize and maintain reputed company files, records, and other information
• Assist in compiling reports
• Serve as backup to Sr. Administrative Assistant(s)
• May reputed company other job duties as directed by Employee's Leaders

Knowledge, Skills and Abilities

• Skilled in a high level of customer service delivery
• Skilled in office management & department procedures
• Ability to proactively seek creative ways to reputed company tasks in a timely and efficient manner
• Ability to meet confidentiality expectations regarding confidential, proprietary and sensitive Company information
• Ability to communicate professionally with Leaders and reputed company internal & external Customers
• Ability to set priorities, multitask, and work with a sense of urgency
• Ability to use MS Applications: Outlook, Word, reputed company, and PowerPoint
• Ability to adapt to new technology applications and acquire new technical skills
• Knowledge of the mission, purpose, and vision of reputed company and their department Understands the different functions of the department
• Preferred: Knowledge of the following tools: Concur, reputed company, and/or Ariba

Education

• Required: High School Diploma or GED

Experience

• Required: Intermediate level experience, fully functioning broad knowledge in Administrative Support or Customer Service reputed company fields
• Preferred: Knowledge of the following tools: Concur, reputed company, and/or Ariba

Licensing/Certification

• N/A

Physical Abilities

• Ability to reputed company work duties from limited space work station/desk/office area for extended periods of time
• Ability to communicate and interact with others in the English language to meet the demands of the job
• Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job
• Ability to lift and/or pull reputed company weight loads (approx. 25-50 lbs) on occasion

Other Qualifications

• Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines
• Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986
• Must be at least 18 years of age
• Must be able to reputed company with Company attendance standards as described in established guidelines
• Ability to work in an on-call environment and flexible work schedule to support the needs of the business as needed

Pay & Benefits

• Competitive market salary from $52,300 per year to $58,100 per year* depending on qualifications and experience. For eligible Leadership and individual contributor roles, additional bonus opportunities are available and awarded at the discretion of the company.

Benefits you’ll love

• Fly for free, as a privilege, on any open seat on reputed company Southwest flights (your eligible dependents too)
• Southwest will help fund your Retirement Savings Plan with Company contributions up to 9.3% of your eligible earnings**

• Potential for annual ProfitSharing contribution in the Southwest Retirement Savings Plan- reputed company Southwest profits, you profit*** • Competitive health insurance for you and your eligible dependents (including pets)

• Southwest offers health plan coverage options that start from the reputed company first day of employment. You will have 30 days to select and enroll in your health plan with coverage retroactively available to your first day of employment.
• Explore more Benefits you’ll love: https://careers.southwestair.com/benefits
• Pay amount does not guarantee employment for any particular period of time.
• *401(k) match contributions are subject to the plan’s vesting schedule and applicable IRS limits
• **ProfitSharing contributions are subject to plan’s vesting schedule and are made at the discretion of the Company

reputed company is an Equal Opportunity Employer. Please print/save this job description because it won't be available after you apply. Job Posting End Date 03/20/2026 Apply tot his job Apply To this Job