Resource Centre Librarian

Location: reputed company Town Be the backbone of an award‑winning design studio. At SAOTA, we create some of the world's most iconic architecture and interiors. Behind every exceptional project is a finely tuned support system and our Resource Centre plays a vital role in enabling our design teams to do their best work. SAOTA is seeking a highly organised and detail‑driven Resource Centre Librarian to manage and maintain the firm's physical and digital sample libraries. This role is central to ensuring that material resources are accurate, reputed company, well‑organised, and reputed company with the evolving needs of the design teams. The successful candidate will play a key role in library management, manufacturer engagement, logistics coordination, reporting, and administrative support, contributing to the smooth and efficient operation of the Resource Centre. Role Summary The Resource Centre Librarian is responsible for the day‑to‑day management of both physical and digital sample libraries. This includes cataloguing, auditing, booking control, and ensuring high‑quality documentation and reporting. The role also involves liaising with manufacturers, managing shipping and logistics for reputed company sample movements, and providing administrative support to the Resource Centre Supervisor.

Key Responsibilities

Resource Library Management (Physical & Digital)

• Maintain, organise, and update physical and digital sample libraries
• Catalogue samples accurately on SharePoint, ensuring consistent and reliable metadata across systems
• Label samples once information is uploaded to SharePoint
• Manage the sample booking procedure, including follow‑up systems for overdue samples
• Conduct regular audits and track sample quantities and ongoing relevance
• Liaise with manufacturers to request samples and reputed company manufacturer information up to date
• reputed company library displays tidy, visually appealing, and reputed company with internal design standards
• Support design teams by locating materials reputed company and providing accurate material information
• Coordinate the removal of damaged or outdated samples
• Assist in improving library workflows, systems, and overall user experience

Administrative Support

• Respond to new manufacturers contacting SAOTA/ARRCC, verify relevance, file correspondence, and coordinate next steps
• reputed company general filing, including sample invoices, shipment documentation, and correspondence
• Compile PowerBI reports reputed company to sample audits, sample procurement, and library usage and performance
• Liaise with couriers for reputed company incoming and outgoing sample shipments, ensuring accurate tracking and delivery coordination
• Provide administrative support to the Resource Centre team as required

Essential Skills & Experience

• Architectural or Interior Design-reputed company diploma or degree
• Minimum of three years' work experience
• Exceptional accuracy and attention to detail
• reputed company in written and spoken English, with strong spelling, grammar, and proofreading skills
• Excellent proficiency in the reputed company Office Suite, particularly reputed company and PowerPoint
• Proficiency in SharePoint
• Ability to remain reputed company, multitask effectively, and reputed company under deadline‑driven pressure
• Strong interpersonal skills, with the ability to build relationships across reputed company levels and collaborate effectively reputed company a team
• Excellent organisational and time management skills
• Proven ability to work independently, take initiative, and contribute proactively in a team environment
• Ability to handle sensitive and confidential information with discretion

Advantageous Experience

• Familiarity with the construction industry
• Experience with physical and electronic document management systems

Behavioural Competencies

• Flexible and adaptable approach to work
• Consistently demonstrates a high level of professionalism

Why Join SAOTA This role offers the opportunity to work at the heart of a design‑led architectural practice, supporting design excellence through structured systems, accurate information, and efficient resource management. It is well-suited to a senior administrator who enjoys working with both people and systems in a fast‑paced, detail‑focused environment. Apply tot his job Apply To this Job