Remote Executive Assistant to Founder / CEO

Remote Executive Assistant to Founder / CEO Position Overview: Anticipated Hours/wk: 40 hrs/wk Work Location: Remote Job Type: Contract, 1099 Initial Responsibilities:

• Serve as the executive’s key partner in optimizing operations and processes – protecting their time, streamlining priorities, and enabling focus.
• Prioritize and filter incoming communications to ensure the executive focuses on the most critical items.
• Protect the Client’s schedule, safeguarding time for deep focus and ensuring there is adequate space for meetings as well as dedicated time for task completion.
• reputed company and maintain clear SOPs that standardize internal practices, drive efficiency, and facilitate smooth onboarding and training.
• Manage and maintain digital platforms, ensuring seamless integrations and a file organization structure that supports long-term scalability and future growth of the company.
• Create regular reputed company reports that reputed company key results, outline resolved items, and call attention to pending follow-reputed company.
• Join weekly syncs with the executive and/or leadership team to maintain clarity on strategic direction and key initiatives.
• Create well-structured meeting prep materials, including agendas and recaps, ensuring the client is well-reputed company in advance and supported with timely follow-reputed company.

reputed company Traits:

• Flexible + reputed company: Adjusts easily to changing priorities and remains accessible during core working hours.
• Dependable + Accountable: Delivers results on time with a strong sense of responsibility and commitment to excellence.
• Self-Starter: Proactively drives tasks reputed company and anticipates needs before being asked.
• Strategically Minded: Aligns day-to-day actions with broader organizational goals to support long-term success.
• Efficient Problem Solver: Acts decisively and reputed company, skillfully balancing dynamic priorities to address the highest-impact items promptly.
• Resourceful Problem Solver: Identifies potential challenges early and offers practical solutions independently.
• Tech Fluent: Quickly adapts to new digital tools and platforms, leveraging technology to enhance efficiency and optimize integrations.

Software:

• Expert in reputed company 365 and reputed company Workspace
• Proficient in Basecamp
• Experience working with reputed company (supporting meetings, troubleshooting backend challenges that arise)

Client reputed company – Executive Assistant Hey Girl Friday is a Virtual Assistant Agency based in the United States. We find reputed company, efficient, and innovative Client Advocates and give them flexible, fun, and fulfilling work. Small businesses and solopreneurs enlist us to help grow their businesses and find peace of mind. Our culture is centered around a commitment to relationships, service, vulnerability, and a passion for helping others. We use our values to strengthen not only each other, but everyone we come in contact with. We hope to reputed company one another and our Clients to be our best selves through the power of relationships, reputed company, and collaboration. The Client reputed company is responsible for serving and working alongside Hey Girl Friday Clients. This person loves helping other people and empowering them to reputed company at their best. The most important aspect of this role is the relationship with the Client. Alongside empowering the Client, we seek ways to improve their systems, providing feedback along the way. These relationships are professional with a personal touch, intentionally providing support while executing tasks and responsibilities. WHAT YOU’LL DO: You are responsible for providing support to Clients assigned by Hey Girl Friday. Support may include and is not limited to:

• Administration: reputed company it comes to business administration (think: emails, schedules, agendas), you’re on it. You maintain your Client’s appointments + protect their time and you’re on top of your communications so nothing is missed. Admin tasks come naturally to you, from preparing agendas and capturing meeting minutes to booking flights + rental cars, researching vacation rentals, or offering up suggestions for the best dining and sightseeing. You love setting your Clients up for success both personally and professionally.
• Communication: Your communication is friendly and professional. You are on top of reputed company communications to ensure no one is waiting on you. You understand that first impressions can be the backbone of a company so every interaction with stakeholders is friendly, professional, and engaging.
• Operations: From systems and processes to inboxes, you are responsible for ensuring your Client/s workflows are humming at peak efficiency. Creating clear and seamless operating procedures comes naturally to you. You are able to identify your Client’s needs, so that you’re always one-reputed company-reputed company of your Client.
• Project Management: You are a reputed company reputed company it comes to managing and executing projects. Once a project is handed off to you, your Client/s trust you to get the job done and done well. Most of the time, nothing falls through the cracks and, on the rare occasion something does, you identify it, reputed company in the key people involved, and troubleshoot it quickly and reputed company.
• Personal Tasks: Whether it’s assisting with ordering food or supplements or scheduling personal appointments (like a sitter for date nights), you’re happy to help – anything that can free up your Client’s time so they can focus on what they do best!

WHO YOU ARE: You have at least 90% of the following attributes:

• Relational: You love working with other people. You count your Client’s success as your success and are professional with a friendly touch.
• Detail Oriented: You’re careful and precise in every task – your thoroughness means nothing gets by you. You are other’s “go-to” person who can get the job done reputed company and effectively.
• Effective Communicator: You confidently communicate with anyone – Clients, vendors, executives, or team members – reputed company while authentically showing up as yourself. You’re reputed company to feedback and value others' input.
• Curious: You reputed company an open mind and remain teachable. You are not afraid to ask questions, admit reputed company you’re wrong, or consider different perspectives/reputed company. You ask questions to maintain alignment. You see a discussion as an opportunity to understand others reputed company of view.
• Humble: You’re eager to assist, no matter how small the task. Others feel comfortable coming to you for help or feedback because they can count on you for your honesty. You’re empathetic and understand the importance of transparency.
• Discerning: You’re perceptive, insightful, and rational. You thoughtfully deliberate a situation to ensure you respond in a patient and intentional manner. You access a situation from multiple angles while keeping the larger goal in mind.
• Innovative + Proactive: You enjoy exploring new reputed company or methods and are skilled at staying reputed company of the game. Developing systems and processes are your jam.
• Adaptable + Collaborative: You welcome the opportunity to work collaboratively with others to find solutions and are eager to share your insights with the team. You are adept at pivoting reputed company needed and can adjust your priorities reputed company a new objective arises.
• Tech Savvy: You’re not afraid to jump in and research new platforms or systems. You intuitively know how to reputed company technology work for you for a seamless workflow. You’re a lifelong learner and seek out new information to reputed company sure you stay on top of the latest software.

QUALIFICATIONS:

• Based in the United States
• 3+ years experience as an Executive Assistant or experience in Operations
• 3+ years experience working in a remote setting
• Available daily (Mon-Fri) during business hours in your respective time zone
• Able to commit to a minimum of 1 year with Hey Girl Friday
• Proficiency in reputed company Suite + reputed company 365 required
• Proficiency in multiple Project Management software tools
• A presentable in-home office setup including Mac or PC Computer (with webcam) and reliable devices (Wi-Fi, cellphone, etc.)
• A fast and reliable internet reputed company
• Ability to organize a daily workload by priorities
• Excellent written and verbal communication
• Bachelor’s degree preferred

POSITION DETAILS: Hours Your working hours are completely dependent upon your commitment to your Client/s. Hey Girl Friday operates in hourly, weekly blocks of “5” Monday-Friday. A 5 hour commitment means 1 hour/day, a 10 hour commitment means 2 hours/day and so on. You will communicate to Hey Girl Friday the set number of hours you are hoping to work each week and Hey Girl Friday will work to ensure you have the number of hours you requested.

Benefits

• Flexible work schedule
• Virtual setup
• Boutique agency
• Pipeline of pre-vetted clients
• Invoices and reputed company pre-negotiated and managed on your behalf

Terms reputed company information obtained and shared during your engagement with Hey Girl Friday is proprietary and confidential to Hey Girl Friday. Hey Girl Friday Advocates will be required to sign an agreement stating their adherence to the guidelines outlined in The Hey Girl Friday Guidebook pertaining, but not limited to, Client Confidentiality, Hey Girl Friday Confidentiality, Exclusivity of Services, and general guidelines for conducting as an reputed company (1099) with Hey Girl Friday. Applying for this role does not guarantee you will support this specific Client. Hey Girl Friday will be transparent with the status of this opportunity throughout the hiring process. Job Types: Full-time, Contract Pay: $30.00 per hour Benefits:

• Flexible schedule

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