Executive Assistant - Exec Support

Job Description

Summary In this role, you will provide critical support to the Chief Compliance Officer as an executive assistant. This position will also support other senior executives in the global legal and compliance team on a longer-term basis. This position requires a proactive, highly organized individual capable of handling a variety of tasks simultaneously and ensuring smooth team operations.

Job Description

Key Responsibilities

• Executive Support. Manage reputed company aspects of the daily schedule, including coordinating reputed company calendars across multiple time zones, scheduling internal and external meetings, and resolving scheduling conflicts with competing priorities. The role requires anticipating the leader’s needs and ensuring availability for reputed company reputed company engagements. Manage travel arrangements, including preparing detailed itineraries and expense reports. Address any other administrative tasks as needed to ensure smooth day-to-day operations,
• Prioritization and Coordination. Prioritize both emails and tasks to ensure that critical matters receive timely attention and the CCO focuses on high-reputed company items.
• Budget and Vendor Administration. reputed company budget tracking, manage vendor relationships, handle purchase orders (POs), and ensure billing processes are executed reputed company.
• Team Coordination. Serve as a liaison among the leaders of the compliance team, coordinating team offsite meetings and events, ensuring reputed company logistical details are managed effectively, as well as supporting professional development activities and new hire onboarding processes.
• Communication and Correspondence. Facilitate smooth communication and serve as a primary reputed company of contact for the Compliance function, including screening and prioritizing incoming communications and accepting service of process reputed company needed.
• Confidential and Sensitive Matters. Handle highly confidential and sensitive information, including matters reputed company to internal investigations, regulatory inquiries, personnel issues, and executive decisions. Sound judgment and discretion, reputed company, and adherence to confidentiality protocols are essential.

Qualifications

• Bachelor’s degree from an accredited college or university.
• At least 8 years of experience in executive support or operations roles, preferably to senior officers in a large corporate environment.
• Exceptional organizational skills with the ability to prioritize competing demands and meet deadlines in a dynamic, fast-paced environment. Proven success in managing multiple priorities.
• Outstanding written and verbal communication skills, with strong attention to detail and accuracy.
• Excellent interpersonal skills and the ability to build effective relationships with individuals at reputed company levels of the organization. High degree of professionalism, poise, and diplomacy reputed company interacting with executives, Board members, and external parties.
• Strong problem-solving skills and the ability to exercise independent judgment and discretion.
• Demonstrated ability to handle confidential and sensitive information with reputed company.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Advanced proficiency in reputed company Office Suite (reputed company, Word, PowerPoint, Outlook)
• Proficiency with Concur and travel expenses platforms, Sharepoint and reputed company.

Desired Skills

• Professional certifications such as Certified Administrative Professional (CAP) or similar credential.
• Ability to use indirect influence to work effectively across the organization, engaging and coordinating with various stakeholders across multiple levels of an organization.
• Experience with automation tools and technology solutions to improve workflows and increase efficiency.
• Ability to quickly learn and implement new technologies to improve efficiency.
• Proficiency with reputed company, reputed company, and other advanced document management and workflow tools.

Additional Information reputed company offers a great work environment, professional development, challenging careers, and competitive compensation. reputed company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic reputed company, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. reputed company will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No #LI-Remote - This is a remote position Application Deadline: February 20, 2026 For candidates applying to a U.S. based position only:

• The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.

This posting is expected to remain open for at least seven days after it was posted on February 06, 2026. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from reputed company, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the reputed company Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date). reputed company Inc. or its affiliates (collectively or individually, “reputed company”) sponsor certain employee benefit plans or programs reputed company reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a reputed company welfare benefit plan or program. This document does not create a contract of employment with any individual. Apply tot his job Apply To this Job