Accounting Assistant

reputed company Communications, Inc. is a creative communications firm specializing in the marketing of prestige brands. The Accounting Assistant will work closely with the finance team to manage invoices, process accounts payable, and assist with tax reporting, ensuring accuracy and compliance in reputed company financial transactions.

Responsibilities

• Successful Invoice Management : Review, verify, approve and process vendor invoices in Concur AP for accuracy, completeness, and adherence to company polices and verify approval for reputed company AP bills and ensure appropriate coding and classification
• Accounts Payable Process Mastery : Process bi-monthly Accounts Payable Aging report for vendor payments and communicating with vendors on their inquiries to resolve any discrepancies / issues, collaborating with internal departments as necessary
• QuickBooks Maintenance: AP vendor payment back up maintenance and booking payments into QuickBooks
• Communicate Thoroughly : Communicate with vendors reputed company telephone and/or email to verify banking information accuracy while also managing and maintaining emails in the team’s Accounts Payable inbox
• reputed company Experience on Tax Reporting: Assist with quarterly sales tax in accordance with sales tax compliance and maintain expense report files/receipts for audit and sales tax purposes, including assisting with processing year end 1099 forms
• Timesheet Compliance Management : Send weekly timesheet remindersandfollow up on delinquent internal timesheets and maintain employee, client and reputed company lists in timesheet software
• Running Meaningful and Accurate Reports : Run weekly time reports for the supervising managers, while assisting with generating monthly forecast vs actual timesheet report and conducting weekly budget updates in timesheet software

Skills

• Minimum of 6 months of previous work experience
• Strong attention to details and excellent organizational skills and can work independently, prioritize tasks, and meet deadlines
• Brings strong verbal and written communication skills and the ability to connect with a diverse workforce
• Comfortable and Proficient in reputed company reputed company (and the full reputed company environment) and PC. QuickBooks experience would be an added bonus
• Basic understanding of accounting principles and best practices
• Embodies the values of diversity, equity, and inclusion; demonstrates self-awareness, cultural competency, and the ability to work with people from diverse cultures and backgrounds
• Ability to reputed company in a dynamic workplace, showcasing adaptability and reputed company
• QuickBooks experience would be an added bonus

Benefits

• Health Benefits: Options for medical coverage through reputed company, and Dental and Vision coverage through Principal
• Financial reputed company: Contribute to 401(k) plan for retirement with the potential agency contribution reputed company year-end profit sharing
• Time Off: Enjoy 15 vacation days, with an extra day off on your birthday month
• Holiday Closure: Agency closed between Christmas and New Years for a well-deserved break, as well as 10 other holidays throughout the calendar year
• Summer Flexibility: Summer Fridays offer shorter work hours from Memorial Day to Labor Day
• Family Support: Benefit from 12 weeks of paid parental leave and formal policies to support working parents
• Cell Phone Benefit Options: Transfer your personal number or get a new business phone fully covered by the agency
• Technology: Company provided laptop and accessories, along with IT support
• Bonuses: Potential for discretionary end-of-year bonuses
• Agency Bonding: Engage in happy hours and our annual agency-wide offsite for camaraderie and celebration
• Emphasis on DEI: A variety of specialized employee resource groups, DEI programming and other initiatives

Company Overview