Senior Budgeting Analyst/Trainee 1/Trainee 2 (NY HELPS)

About the position The Senior Budgeting Analyst/Trainee 1/Trainee 2 position within the New York State Division of Homeland Security and Emergency Services focuses on budget preparation, monitoring, and analysis. The role involves developing annual budget requests, evaluating resource needs for new initiatives, and ensuring compliance with state budgeting guidelines. The incumbent will work closely with various state agencies and internal departments to manage financial resources effectively and support the agency's operational goals.

Responsibilities

• Prepare, monitor and adjust various program spending plans based on budgeted and actual expenditure data.
• Assist in the coordination, preparation, and compilation of spending plans for program areas based on agency goals and resources.
• Evaluate and quantify necessary resources required for new initiatives and services.
• Review and analyze current budgeting problem areas, status of current projects and deadlines, new or changing programs, and agency guidelines to determine project priorities.
• Review requests to establish new positions, fill vacant positions and change the allocation of existing positions and make written recommendations based on need and availability of funds.
• Allocate, monitor and report on assigned program area disbursements and revenue.
• Correspond with DHSES staff, the Division of the Budget, the Office of the State Comptroller, and other State agencies to ensure inquiries are handled and reporting requirements are met.
• Review and approve coding for purchase requests through the agency's Purchase Request system.
• Coordinate with the Business Services Center within the Office of General Services on budget coding errors and corrections to ensure the continuation of the daily operations of the agency.
• Generate and track agency purchase requests in the Agency Spending Controls Application (ASCA).
• Compare the Executive's, Legislature's, and Enacted budgets with the agency's requested budget to identify differences.
• Gather additional background information through a review of related reports, past experiences, and through interviews with program staff.
• Investigate, identify and evaluate new ideas, techniques, practices and systems which may be of value in performing budgeting analyses.
• May recommend interchange of funds between program areas as authorized, to support the agency's spending needs.
• Prepare and submit budget journals in the Statewide Financial System (SFS) to the Division of Budget and the Office of the State Comptroller to adjust appropriation in support of DHSES' spending needs.
• Participate in various drills and table top exercises to test the effectiveness of operations and work flow within the agency's Emergency Operations Center (EOC).
• When necessary, assist with the budgeting functions at the agency's EOC in the event of a weather or emergency-related activation.
• Analyze data pertaining to various program objectives to develop appropriate findings.
• Identify and analyze potential solutions and develop recommendations based on findings.
• May present budget information and analyses to program staff or supervisory staff either in writing or orally.
• Work with co-workers to maximize usage of agency resources using a variety of methods and funding sources.
• Perform other projects and assignments, as needed.

Requirements

• A bachelor's or higher degree for Budgeting Analyst Trainee 1.
• A bachelor's degree AND one year of professional experience in budget estimation, justification, and expenditure control functions for Budgeting Analyst Trainee 2.
• A bachelor's degree AND two years of professional experience in budget estimation, justification, and expenditure control functions for Senior Budgeting Analyst.
• A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Nice-to-haves

• Experience with state budgeting processes and regulations.
• Familiarity with financial analysis tools and software.
• Strong analytical and problem-solving skills.

Benefits

• Telecommuting allowed
• Flexible work hours
• Permanent appointment
• Participation in promotion examinations for qualified employees

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