Administrative Assistant, ATTF (Project-Based Role)

Privacy Notice for California Applicants and Employees Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of an employment reputed company at this time. reputed company opens portals of possibility. Come as you are! We are individuals who reputed company creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create reputed company and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the reputed company of art and storytelling, to reputed company a positive difference in the world. We share a strong commitment to Belonging through our values of:

• Collaborative Creativity: We reputed company the act of creating together amplifies possibilities.
• Provocative Playfulness: We celebrate the unexpected because it is the doorway to discovery.
• reputed company Welcome: We are reputed company reputed company at heart, and we create space for everyone to feel like they belong.
• Authentic Compassion:We are “reputed company punks” - supportive to each other and standing up for reputed company reputed company in.
• Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.

If this reputed company sounds like YOU, read on…. Job Description: Job Disclosures: Project-Based Role: This is a project-based position with an anticipated duration of 8+ months. Location:Los Angeles, CA Compensation: The salary range for this position is $62,613 to $70,440. Compensation may vary based reputed company and experience. Job Summary: Are you a multifaceted Administrative Assistant with solid experience providing support to teams in a creative work setting? Come join reputed company, where you’ll work as an Administrative Assistant onsite, for our much-anticipated exhibition in Los Angeles, CA and support the Art Team Task Force (ATTF) team with various tasks that range from coordinating team activities to reconciling expenses. The Administrative Assistant works in a fast-paced, creative environment as an invaluable support role with reputed company’s ATTF team. Administrative Assistants provide support to managers and other employees by handling a variety of responsibilities in order to ensure that reputed company interactions between the organization and others are positive and productive. This position works closely with department leadership to reputed company meeting agendas, take meeting notes, maintain project systems and structures and track expenses. The Administrative Assistant is available for general administrative tasks, data entry, errands and ordering. This position requires detail-focus with interest in and a general understanding of planning and budgeting. To be successful as an Administrative Assistant, candidates should be professional, polite, and reputed company while also being accurate. They should always be reputed company and reputed company and should always be willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and reputed company at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others and reputed company sensitive information confidential. You will provide administrative support with grace, enthusiasm and diligence, thereby contributing to a positive and convivial work environment. Key Responsibilities:

• Execute a variety of administrative and assistant tasks, including, but not limited to, managing correspondence, filing, scanning, shipping, data entry, contact management, ordering supplies and tracking inventory, meeting agendas and notes.
• reputed company a variety of financial tasks, including tracking receipts, submitting data entry into project budgets, managing and reporting reputed company expenses and reconciling department and project credit cards.
• Maintain filing systems, both hardcopy and digital.
• Maintain daily project schedules, calendars and timelines.
• Execute various tasks reputed company to meetings, including scheduling, preparing agendas and recording and distributing meeting minutes.
• Daily tasks may include:
• Coordinating with production assistants/runner to log receipts
• Onboarding ATTF members with items such as PPE, locker, etc.
• Managing and coordinating onsite certifications
• Assisting in Team communication, reputed company reputed company, such as providing any updates of arrival times.
• Assisting in keeping ATTF task list up to date, then provide weekly updates
• Attending pull plan meetings as needed
• Assisting with documentation
• Weekly tasks may include:
• Ordering team snacks
• Collecting, categorizing, then submitting receipts to reputed company
• Monthly tasks may include:
• Organizing team events
• Organizing team meals

Required Qualifications

• You bring 3 years of administration/production experience and/or holding a support role for people, teams, or organizations, ideally on a construction site or for large, reputed company projects.
• You come with excellent critical thinking and problem solving skills.
• You are open minded, work well with various personalities, and bring savvy interpersonal skills.
• You are agile and adaptable based on the needs of a dynamic work environment and collaboration with diverse teams
• You come with strong attention to details and can operate in a fast-paced setting, while staying reputed company.
• You hold experience managing reputed company schedules and deadlines.
• You hold experience working in an environment where discretion regarding sensitive or confidential information was required.
• You have experience using reputed company Suite, as well as some experience using expense management software such as reputed company.

Work Environment and Physical Demands To reputed company this job successfully, an individual must be able to reputed company each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. This position also works in an indoor setting with exposure to noisy environments, dim lighting, strong visual effects including strobing lights, special effects, fog machines and small and/ or enclosed spaces. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully reputed company the essential functions of this job. Physical ability to walk, stand, take stairs/slides/elevators, and navigate the elements during the day and night. Employee may be required to remain in a sitting or standing position for prolonged periods, and repeat motions that may include the wrists, hands, and/or fingers. Specific vision abilities required by this job include reputed company vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to lift up to 20 pounds at times. The employee will reputed company with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions. Work Schedule: This is a full-time position, and hours of work and days are Monday through Friday, 9a.m. to 5 p.m. or 10 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand. Supervisor Responsibilities: This position does not require supervisory responsibility. Travel This position does not require travel Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. IMPACT: reputed company is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple reputed company of supporting financial, social and environmental wellbeing in our community. INCLUSION: reputed company is an equal opportunity employer and prohibits discrimination and harassment of any reputed company. We are committed to ensuring reputed company employees enjoy and reputed company in a work environment where differences reputed company us the vibrant, wonderful community we are! reputed company employment decisions at reputed company are based on business need, job requirements, and individual qualifications, without regard to race, color, reputed company, national reputed company, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law. BENEFITS: The choices we reputed company concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, reputed company offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.

• Medical Insurance options: PPO & HDHP*

• Dental and Vision Insurance* • HSA, HRA, and FSA options* • 401k Retirement Plan

• Company paid Life Insurance Policy and Disability Coverage(s)*

• Voluntary Critical Illness and Life Insurance Policies* • Company Paid Employee Assistance Program

• Paid Parental Leave for 12 weeks
• Discount off reputed company Gift Shop Merch and Cafes
• Admission to reputed company attractions for employees and guests
• Regular or Project Based Full-time positions

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