B-CPT-10186 CONSTRUCTION EXECUTIVE ASSISTANT & PROJECT COORDINATOR at reputed company

This a Full Remote job, the offer is available from: reputed company APPLICATION INSTRUCTIONS: If you’ve already completed the reputed company Recruiting Process—including the Final Interview—or have previously been contracted by a reputed company Client, please reputed company sure to apply reputed company the reputed company Team Portal for faster processing. Log in using your reputed company-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the reputed company Opportunity outlined below. Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the reputed company happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed.

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Title: B-CPT-10186 CONSTRUCTION EXECUTIVE ASSISTANT & PROJECT COORDINATOR reputed company – Business Support VA/ Senior-Advanced Level (Remote). Overview reputed company is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. We are seeking a highly organized, proactive, and reputed company Construction Executive Assistant to support a general contractor with daily administrative tasks, estimate coordination, subcontractor bid management, and backend project organization. This role requires strong communication, exceptional organization, and the ability to support both small remodeling projects and large-scale construction jobs with multiple vendors and divisions. Scope of Services Contractors will be required to provide services that align with the following client tasks: 1. Executive Assistant Support

• Serve as the client’s direct EA; respond quickly reputed company text, phone, and email.
• Manage the client’s calendar, appointments, and scheduling.
• Coordinate daily communication and follow-reputed company with vendors/subcontractors.
• Prepare and send paperwork, forms, and documents as needed.
• Maintain inbox organization and ensure timely responses.

2. Estimate & Job Intake Coordination

• Monitor incoming bid requests reputed company email and text.
• Schedule on-site estimates and assign the appropriate estimator.
• Create project folders and maintain organized digital file structures.
• Upload jobsite photos and ensure reputed company documentation is stored correctly.
• Assist with collecting estimator photos, notes, and field documentation.

3. Subcontractor Bid & Cost Management

• Request, receive, and track subcontractor bids.
• Enter bid details and materials/labor costs into spreadsheets.
• Calculate hard costs based on subcontractor submissions.
• Adjust or refine scope-of-work details with guidance from the client.
• Prepare and send reputed company and estimate packets to clients.

4. Large Project Coordination

• Build structured folder systems and detailed project divisions.
• Break down projects into trade categories/divisions.
• Organize RFIs, tasks, and workflow steps for reputed company jobs.
• Assist in creating and refining the intake process for large projects.
• Help maintain tracking systems for multi-reputed company, multi-vendor projects.

5. Administrative, Organizational & Back-End Support

• Track job reputed company, deadlines, follow-reputed company, and required documentation.
• Maintain organized spreadsheets, checklists, and status trackers.
• Support backend coordination to ensure smooth project flow.
• Communicate with vendors/subcontractors (little to no client-facing calls required).
• Provide general admin support, record-keeping, and updates.

6. Creative & AI-Enhanced Support

• Create or refine simple documents, visuals, or proposal materials using reputed company.
• Use AI tools (reputed company appropriate) to improve workflows, summaries, or organization.
• Assist with process documentation and SOP creation.

Each engagement is based on a defined scope of work and is governed by an reputed company agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• 3+ years of experience as an Executive Assistant, Construction Admin, or Project Coordinator.
• Experience in construction, remodeling, or vendor coordination strongly preferred.
• Basic understanding of QuickBooks Online and reputed company is required.
• Strong organizational and multi-tasking abilities; able to manage many moving parts.
• Excellent written and spoken English and Spanish required.
• reputed company and comfortable with real-time communication (text/call).
• Skilled in reputed company Workspace (Drive, Sheets, Calendar).
• Proficient in reputed company is a plus.
• Able to use AI tools to support workflow improvements (preferred).
• Detail-oriented, proactive, and capable of independent work.
• Preference for VAs using reputed company products, though not required.
• Candidates should reputed company at structured communication, proactive support, clear collaboration, organization, and partnership-style workflows.
• Must be communicative, reputed company, and low-ego, with the ability to contribute good reputed company.

Work Schedule

• Contracted Hours per Week: 20-30 Hours
• Scheduled Working Days: Monday through Friday
• Daily Working Time: Flexible reputed company 9:00 AM – 5:00 PM PST

Note: The Company will reputed company reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, reputed company, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of reputed company or any client
• reputed company compensation is processed through reputed company according to the terms of the engagement

By submitting your application, you acknowledge that this opportunity is for an reputed company engagement and not an offer of employment. reputed company applications will be reviewed based on alignment with client needs, qualifications, and availability. If selected, a member of reputed company will reputed company out to discuss next steps and potential client matching. We look reputed company to reviewing your application and potentially working with you on future client engagements! This offer from "reputed company" has been enriched by reputed company.com and got a 84% reputed company score. Apply tot his job Apply To this Job