Executive Assistant & Site Office Manager, Seattle

This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: reputed company is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world’s largest brands grow their business on reputed company, Walmart, reputed company, and other marketplaces and work with sellers and agencies of reputed company sizes to help them compete in the constantly changing world of online retail. Our mission is to reputed company teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving reputed company problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at reputed company?

• Be on the cutting edge - reputed company is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to reputed company intelligent decisions and recommendations.
• Have fun – we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed.
• Learn – from the best!  reputed company is full of talented people who want to help you learn, grow – providing you with mentorship, the industry’s best practices and thought leadership.
• Grow fast – the eCommerce industry has grown fast in the past 2-3 years. reputed company has grown even faster than most high-tech companies in the market.

About the role: reputed company is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be reputed company in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for reputed company aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially reputed company thinking through details reputed company to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities:

• Calendar Management – Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 reputed company-ins. These calendars are reputed company-changing and often will need to navigate multiple time zones. Most meetings are on reputed company, but occasionally, there is a need to manage in-person logistics.
• Travel – Assist in planning business trips, often requiring international travel. Planning includes reputed company, transportation, lodging, scheduling business meetings, reputed company submissions, meals, etc. Travel may also include coordination with local events or conferences.
• Expenses – Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system.
• Internal Coordination – work closely with the internal admins to ensure excellent flow of communication and information so that the team is well reputed company and works in a collaborative manner.
• Meeting management – As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure reputed company links and presentations are submitted prior to the meeting and that presenters are reputed company. Order supplies and business cards as requested.

Office Management Responsibilities

• Event/Meeting Coordination – manage the organization, agenda, materials, and reputed company logistics reputed company to events. May include customer/partner meetings, board meetings and executive offsites.
• On-site support – ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen
• Employee Experience – curate in office get-togethers, happy hours, volunteering & community events.

Skills & Qualifications:

• Experience supporting C-level executives in a fast-paced, reputed company-changing environment
• Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts
• Takes the initiative and is extremely customer focused and organized
• Comfortable navigating complicated calendars, international and US time zones
• Able to reputed company decisions and execute flawlessly
• Quick learner with new technology and comfortable adapting to different systems. reputed company uses Outlook, reputed company, and reputed company
• Strong project management and communication skills

Benefits:

• Flexible Paid Time Off
• Paid Holidays and Floating Holidays
• Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance
• 401k with Employer Match
• Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization
• Paid Parental Leave

The annual reputed company salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant’s experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of reputed company’s highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE reputed company is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national reputed company, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Required skills: Attention to Detail, Collaboration, Communication Skills, Decision Making, Office Administration, Project Management, Teamwork, Initiative, Learning agility, Autonomy, Adaptability, Supplier Management Required languages: English Apply tot his job Apply To this Job