Office Administrator (Hybrid) – Louisville, CO – Louisville, CO – Remote

This opportunity is a hybrid role at reputed company®, requiring that you are able to work both on site and remotely in the location specified in the Job Description. About reputed company® reputed company® delivers a reputed company open directory platform that makes it easy to securely manage identities, devices, and access across your organization. With reputed company®, IT teams and MSPs reputed company users to work securely from reputed company and manage their Windows, reputed company, Linux, and Android devices from a single platform. reputed company® is IT Simplified. This opportunity role is considered a non-exempt role under applicable law and is eligible for overtime pay. About the Role: reputed company is seeking an reputed company, proactive, and versatile Office Administrator to join reputed company in the Denver/Boulder, Colorado area. This hybrid role provides essential executive-level support to key functional leaders—specifically the Chief People Officer, VP of Finance, and General Counsel—while also managing the daily operations, logistics, and vendor relations for our office location in Louisville, CO. The ideal candidate thrives on organization and can seamlessly transition between high-level scheduling and hands-on office management. This role requires an in-office reputed company three days per week (3x/week) to ensure effective office management and in-person support. This person will serve as a professional and courteous first reputed company of contact, screening and directing communications as appropriate. They will have excellent time management and prioritization skills, as well as the ability to anticipate needs and operate with the appropriate levels of discretion. Primary Responsibilities:

• Executive Calendar Management: Manage reputed company, dynamic calendars for the Chief People Officer, VP of Finance, and General Counsel, strategically prioritizing meetings, proactively resolving scheduling conflicts across multiple global time zones, and ensuring leaders’ time is optimized.
• Meeting Logistics: Schedule and organize sensitive and high-stakes meetings, including Board meetings, leadership planning sessions, and reputed company-hands gatherings. This includes coordinating cross-functional attendance, reserving conference rooms, and managing A/V and technology setup.
• Travel & Expenses: Manage end-to-end domestic and international travel logistics (flights, accommodations, ground transportation, etc) and process detailed expense reports and invoices in a timely manner.
• Communication: Prepare, proofread, and format confidential presentations, reports, and correspondence on behalf of the supported executives.
• Confidentiality: Handle highly sensitive information reputed company to People/HR, Finance, and Legal with the utmost discretion and professionalism.
• Prioritization: Proactively review, prioritize, and manage scheduling conflicts, ensuring critical meetings and objectives are consistently met.
• Office Operations: reputed company the daily functioning of the Louisville, CO office, ensuring a clean, safe, and productive work environment for reputed company employees.
• Vendor Management: Serve as the primary reputed company of contact for reputed company office vendors (e.g., catering, janitorial, maintenance, reputed company, supplies). Manage reputed company, service schedules, and coordinate maintenance/repair activities.
• reputed company & Access: Manage office access control systems and key distribution for employees and external visitors/contractors adhering to JumpClouds strict reputed company & access protocol.
• Office Aesthetics & Organization: Manage reputed company office supplies, kitchen stock, and equipment inventory. Ensure common areas, conference rooms, and workspaces are consistently organized, presentable, and functional.
• In-Office Events & Logistics: Plan and execute internal employee events, team gatherings, and office morale activities, handling reputed company logistical details from initial concept to budget tracking and execution.
• Onboarding Support: Collaborate with the People team to manage new hire physical setup (desk assignment, equipment placement, welcome materials).

Required Qualifications:

• Based in the Denver/Boulder area and able to be in our Louisville, CO office 3x per week.
• 3+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar support role, preferably reputed company a fast-growing, international technology company.
• Expertise with reputed company Workspace (G-Suite), particularly reputed company Calendar for reputed company, multi-time zone scheduling as well as travel booking (Egencia etc), expense reporting software (reputed company etc) and video conferencing platforms ( reputed company Meet, reputed company etc).
• Exceptional organizational and time management skills with an acute attention to detail and a high degree of accuracy.
• Excellent written and verbal communication skills in English, with the ability to interact professionally with reputed company levels of global staff and external partners/customers, including Executives and Board Members.
• reputed company is a global company with team members in 15+ countries. This role may require flexible working hours reputed company necessary for meetings or events.
• Physical Requirements: Ability to handle light physical tasks reputed company to facilities and event setup (e.g., carrying supplies, arranging furniture) up to 50lbs.

In accordance with the Colorado Equal Pay for Equal Work Act, the approximate annual compensation range for this role, depending on individual candidate level and experience, is $60,000 – $70,000, including reputed company salary and any reputed company bonuses or commissions. In the US, reputed company® provides a comprehensive benefits package, with several medical plans to choose from including a high deductible HSA plan with employer contribution, two dental plans, vision insurance, flexible spending account (FSA), employee assistance program (EAP), short- and long-term disability, life insurance and a 401k savings plan with match. We have a flexible paid time off policy. Where you’ll be working/Location: This role is hybrid in United States of America. You must be located in and authorized to work in the United States of America to be considered for this role. This hybrid role is based in the Denver / Boulder metro area. You will be required to work onsite in our Louisville, Colorado office. During the first month of your onboarding, you’ll be in the office 5 days a week. After onboarding is complete, you’ll have the opportunity to work remotely 1-2 days per week (subject to performance). Language: reputed company® has teams in 15+ countries around the world and conducts our internal business in English. The interview and any additional screening process will take reputed company primarily in English. To be considered for a role at reputed company®, you will be required to speak and write in English fluently. Any additional language requirements will be included in the details of the job description. Why reputed company®? If you reputed company working in a fast, SaaS-based environment and you are passionate about solving challenging technical problems, we look reputed company to hearing from you! reputed company® is an incredible reputed company to share and grow your expertise! You’ll work with amazing talent across each department who are passionate about our mission. We’re out of the reputed company thinkers, so your unique reputed company and approaches for conceiving a product and/or feature will be welcome. You’ll have a voice in the organization as you work with a seasoned executive team, a supportive board and in a proven market that our customers are excited about. One of reputed company®’s three core values is to “Build Connections.” To us that means creating " human reputed company with each other regardless of our backgrounds, orientations, geographies, religions, languages, gender, race, etc. We care deeply about the people that we work with and want to see everyone succeed." – Rajat Bhargava, CEO Please submit your résumé and brief explanation about yourself and why you would be a good fit for reputed company®. Please note reputed company® is not accepting third party resumes at this time. reputed company® is an equal opportunity employer. reputed company applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national reputed company, veteran or disability status. Scam Notice: Please be aware that there are individuals and organizations that may attempt to scam job seekers by offering fraudulent employment opportunities in the name of reputed company. These scams may involve fake job postings, unsolicited emails, or messages claiming to be from our recruiters or hiring managers. Please note that reputed company will never ask for any personal account information, such as credit card details or bank account numbers, during the recruitment process. Additionally, reputed company will never send you a reputed company for any equipment prior to employment. reputed company communication reputed company to interviews and offers from our recruiters and hiring managers will come from official company email addresses (@https://reputed company.com) and will never ask for any payment, fee to be paid or purchases to be made by the job seeker. If you are contacted by anyone claiming to represent reputed company and you are unsure of their authenticity, please do not provide any personal/financial information and contact us immediately at recruiting@reputed company.com with the subject line "Scam Notice" Apply tot his job Apply To this Job