[Remote] Event Specialist - CDO Magazine

Note: The job is a remote job and is open to candidates in USA. Data Society is the company behind CDO Magazine, a premier global digital publication for data leaders. The Event Specialist will support the Event Operations team in organizing and executing a variety of events, focusing on providing an exceptional experience for attendees, sponsors, and speakers.

Responsibilities

• Partner with Event Manager on event logistics for Summits and Forums.
• Partner with Event Manager and Marketing to coordinate all print assets – signage, badges, collateral, branding, etc to ensure timely production and accuracy
• Manage & track housing needs to ensure availability and solutions for oversell
• Partner with Marketing team to ensure all internal and external deliverables are met
• Serve as lead for Executive Roundtable events – sourcing/planning restaurant locations (private rooms that can accommodate 40-80), all logistics planning, sponsor support, collateral production, etc
• Facilitate all deposits, invoice reconciliation and payment processing for assigned events and tasks
• Draft, in conjunction with the Event Manger, and execute all external communications for Speakers, Sponsors and Attendees during the lifecycle of the event
• Other Tasks as assigned
• Serve as lead and POC to all sponsors, post-sales to completion, to facilitate communications, deliverables of all assets and onsite support.
• Serve as lead and POC for all speakers, upon confirmation of their participation, to facilitate communications, deliverables of all assets and onsite support.
• Serves as lead with to develop, design, improve and manage registration and process for multiple events with our current platform - Bizzabo
• Determines project specifications and builds online registration with required fields to support the planning and implementation of the event
• Collaborates with internal departments for any custom programming requirements
• Reports weekly (or as needed) registration statistics for events
• Proactively responds to and resolves registration issues/questions that arise
• Actively works on technology/process improvements including the website and conference app
• Mange onsite badging, registration materials and walk up registration process

Skills

• 3-5 years event experience in the meetings & events industry
• Team player who is willing to roll up their sleeves dive in where needed
• Strong communication skills – both in written and verbal communications
• Experience with Bizzabo and HubSpot is a plus!
• Possess applicable analytical and problem-solving skills and a high degree of responsibility, initiative and professionalism
• Multi-tasking and the ability to maintain composure and manage multiple deadlines in a fast-paced environment
• Ability to build and maintain relationships with a high degree of professionalism
• Ability to innovate and come up with new ideas, that will help us to continually improve our events
• Ability to work as part of a team, but also work on events individually
• Travel to approximately 5-7 events each year, potentially internationally

Benefits

• Health, dental, and vision insurance offered on day 1
• 401(k) including safe harbor match
• Unlimited PTO
• Home office and internet stipend
• Paid Parental Leave
• Access to on-demand learning & development opportunities

Company Overview

• Data Society is driven by the desire to teach everyone how to analyze, understand and interpret data. It was founded in 2014, and is headquartered in Washington, District of Columbia, USA, with a workforce of 11-50 employees. Its website is https://datasociety.com.

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