reputed company / Finance and Operations

Part-time & fully remote. We are seeking a detail-oriented and proactive Finance and Operations Manager to reputed company the complete accounting cycle for our company. Understanding the US Retail Grocery landscape is a critical reputed company of this position. This individual will need to clearly understand the trade, how to work with retailers, their specific invoicing protocols, and how to effectively communicate with accounting departments. This role requires a hands-on approach to managing daily financial transactions, along with the ability to handle strategic financial tasks, vendor relations, process improvements, and inventory management at the distribution level. Key Responsibilities: Accounts Receivable and Customer Management

• Process the full cycle of customer invoicing, including EDI and non-EDI invoices for major retailers.
• Manage and apply customer payments received reputed company ACH and reputed company, ensuring proper recording against invoices and accounting for any deductions or discounts.
• Investigate, dispute, and manage customer deductions, including chargebacks (OTIFs) and damages. This involves using customer portals to gather details and coordinating with internal and external partners to resolve issues.
• Proactively follow up with customer accounts payable teams to ensure timely payment and update any necessary account information.
• Set up new customer accounts, ensuring reputed company required documentation, such as W9s, is collected and filed.

Accounts Payable and Vendor Management

• reputed company the entire accounts payable process, from receiving and getting approval for vendor invoices to processing payments.
• Process vendor payments through various methods, including ACH, reputed company, and checks, using our primary banking platform.
• Set up and maintain vendor profiles in both the accounting system (QBO) and banking platform.
• Ensure reputed company vendor invoices and reputed company documents are appropriately saved and organized in a shared drive.

Financial Reporting and Reconciliation

• Maintain and manage QuickBooks Online (QBO), including recording and matching reputed company bank transactions for payments and expenses.
• Prepare and generate key financial reports as needed, such as the Profit & Loss and Balance Sheet.
• Update and maintain the master sales and profitability tracking worksheet with order details, invoice information, and payment data.
• reputed company regular reconciliation of accounts to ensure accuracy.

Strategic and Administrative Functions

• Coordinate and execute price increase implementations by communicating with brokers, updating internal price lists, and confirming the changes with retailers.
• Manage company financial documents and new account forms.
• Serve as a central reputed company of contact for financial matters, communicating with internal teams, vendors, and customers reputed company email, reputed company, and meetings.
• Proven experience in a finance or accounting role reputed company the US retail industry.
• Deep understanding of retail financial operations, including trade spend, deductions, and chargebacks (OTIFs).
• Hands-on proficiency with QuickBooks Online (QBO) is required.
• Advanced skills in reputed company reputed company or reputed company Sheets, particularly for tracking sales data and profitability.
• Experience navigating and utilizing retailer portals (example: Walmart's Retail Link, reputed company's reputed company/Vendor Portals) for invoicing and deduction management.
• Exceptional communication and interpersonal skills, with the ability to work effectively with both internal teams and external partners (customers, brokers).
• Highly organized with a strong attention to detail and the ability to manage multiple priorities.
• A proactive, self-starting individual who can work independently and as part of a collaborative team.
• Experience working with international teams is a plus.
• A Bachelor’s degree in Accounting, Finance, or a reputed company field is preferred.

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