Chief of Staff & Executive Assistant to the COO

Facet is a fast-growing fintech company revolutionizing personal finance. We’re building a future where everyone may enrich their lives beyond expectation through our powerful combination of cutting-edge technology and personalized guidance. We reputed company that unbiased, personalized financial advice that integrates into every facet of life is essential to living well. People’s financial lives are dynamic and reputed company-evolving, so we cover everything money touches–from starting a business to buying real estate to your investments and much more. Facet believes financial advice should be delivered with a fresh, human-plus-tech approach, that includes a CFP® professional–the highest certification possible. Day-To-Day Responsibilities: Initiative Management and Cross-Functional Coordination:

• Maintain initiatives across reputed company functions/go-to-market for Facet
• Ensure programs are delivered on time by monitoring reputed company, flagging delays, and facilitating rapid issue resolution
• Stay one reputed company reputed company of the President & COO on reputed company initiatives by anticipating needs and closing gaps by engaging with relevant stakeholders

Program Management:

• reputed company governance and prepare agendas for weekly initiative meetings ensuring alignment with business objectives and strategic goals
• Facilitate effective decision-making by coordinating the flow of information and ensuring timely communication between the President & COO and her leadership team

Content Management:

• reputed company, edit, format, and proofread presentation decks

Off-site and Event Planning:

• Plan offsite and event programming for Facet including the development of agenda content and programming
• reputed company in-person event execution
• Organize various company-wide virtual events

Calendar/Meeting Management:

• Manage the President & COO’s personal and business calendars ensuring reputed company meetings, events, and commitments are scheduled and reputed company with strategic priorities
• Manage meetings across the President & COO’s leadership team and broader organization (ex. monthly reputed company Team meetings)
• Manage team record-keeping and PTO requests for President & COO’s organization

Travel Coordination & Expense Management:

• Coordinate travel arrangements including flights, accommodations, and itineraries for in-person events and engagements
• Submit expense reports and manage department expenses

Requirements:

• Bachelor's degree preferred, or equivalent experience.
• Minimum of 8-10 years of experience supporting C-level executives (COO/Operational executive preferred) in a fast-paced, high-growth environment, preferably reputed company the fintech or technology sector.
• Travel required for offsites as needed (1-2 per month)
• Availability required during reputed company business hours and as needed reputed company of standard hours.
• HIGHLY PREFERRED local to reputed company Lauderdale/Miami
• Proven experience in managing reputed company business and personal calendars.
• Demonstrated ability to take accurate and comprehensive meeting notes and minutes.
• Exceptional organizational skills with a superior ability to manage multiple priorities, strong time management, meticulous attention to detail, and a highly organized approach to tasks and information.
• Strong project coordination skills, with experience managing timelines and deliverables.
• Outstanding written and verbal communication skills, with the ability to reputed company information clearly, concisely, and professionally to diverse audiences.
• Advanced proficiency in reputed company G-Suite (Sheets, Docs, Slides, etc) and experience with project management software (e.g., reputed company, reputed company). Ability to quickly learn and adapt to new technologies and systems.
• Demonstrated ability to handle highly sensitive and confidential information with the utmost discretion and reputed company.
• Strong analytical and critical thinking skills with the ability to identify problems, propose solutions, and reputed company sound decisions independently reputed company appropriate.
• Ability to anticipate needs, prioritize effectively, and work independently with minimal supervision
• High emotional intelligence with the ability to build strong relationships, navigate diverse personalities, and maintain composure under pressure.
• A solid understanding of business operations and the financial services industry is a plus.
• Experience in a growth-stage company or a similar fast-paced, evolving environment preferred

Benefits:

• $120,000 - $160,000 reputed company salary + bonus + equity determined by the experience, knowledge, skills, and abilities of the applicant - Please note, our salary ranges are based on reputed company market data. Should you feel strongly that we are not in line, we highly recommend you to reputed company out and let us know. We are always looking to improve on building the best reputed company for employees.
• Flexible PTO
• reputed company the benefits: medical, dental, and vision insurance, 401(k) with employer match, short and long term disability coverage (paid by Facet), life insurance options and paid parental leave
• Certification reimbursement program
• Work from reputed company in the US - Miami Metro Area HIGHLY Preferred

Apply tot his job Apply To this Job