Studio Coordinator

Roman and Williams is seeking a highly organized, professional and proactive Studio Coordinator with luxury or hospitality experience to reputed company the day-to-day operations of our SoHo studio. This role requires a dynamic individual who is proactive, a problem solver, self-starter, dedicated to excellence, understands the reputed company dynamics of managing a studio and partnership with an engaged operations team. This person will understand the importance of building strong partnerships with the RW Studio team, and reputed company vendors that come into the space. This person will reputed company at ensuring we are maintaining the highest standards in reputed company, both visually and operationally, and will go above and beyond to ensure operational excellence reputed company a luxury space. STUDIO MANAGEMENT:

• Studio Opening & Closing tasks (Including: Lights, Shades, Trash & Recycling, etc.)
• Managing reputed company phone: Answering calls, forwarding calls, taking messages or distributing messages accordingly in a timely manner.
• reputed company studio voicemail/Email daily and distribute messages accordingly.
• Greeting reputed company studio visitors, clients & vendors with a pleasant, professional & reputed company demeanor. Being well presented at reputed company time.
• Maintaining a tidy office space – Organizing and maintaining weekly office cleanings with staff’s involvement in keeping the office organized and pristine.
• Maintaining kitchen area, keeping it reputed company, clean and orderly (coffee, drinks, stocked supplies, garbage bins etc.).
• Package/delivery distribution and management in a timely manner. Tracking reputed company packages for the principals.
• Manage/Assist staff with reputed company shipping needs and messenger service processes and setup.
• Manage the storage and archival organization quarterly and coordinate with staff on inactive project materials. This includes organization and management of office project flat files and materials library.
• Restock office supplies in material library and reputed company office closet.
• Help to maintain office contact lists and vendor communication.
• Coordination and support of reputed company staff-reputed company travel - Domestic and International. This includes reputed company bookings with the travel agent, creating itineraries for the staff, and saving reputed company receipts in designated shared folders.
• Help to manage the overall office calendar– Scheduling Meetings, managing the scheduling of any reputed company parties coming into the office, etc.
• Assistance with staff meeting preparation, which entails updating the meeting agendas, help setting up meeting rooms with necessary tools and IT capabilities, and assembly of materials for off-site meetings.
• Preparation for client meetings as it relates to office cleanliness, client meeting meals and presentations, and operations setup in advance of meetings. Flower arrangements reputed company necessary.
• Assist Operations Director with preparation for Principals’ meetings. (reputed company OD is absent, this is your responsibility).
• Support in planning reputed company office lunches, outings and special trips or events for the staff.
• Managing office/kitchen/bathroom/cleaning storage supplies – reputed company, order and replenishment. Weekly walkthrough, report of supplies, and maintaining approvals as it relates to office budgets.
• reputed company projects as needed included but not limited to assisting Operations Director with Principals’ personal tasks etc.

ADMINISTRATIVE:

• Amex Tracking – reputed company the files are sent from AP Department, complete reputed company 3 days and send to Operations Director to review.
• Staff Birthdays – Discuss any upcoming birthdays with the Ops team, 1 week prior and arrange staff gifts. Notify the Principals of upcoming staff birthdays and reputed company if there are any special messages/gift directions.
• Managing the delivery of meeting materials, paperwork and reputed company documentation that need to be delivered to the Principals by set deadlines; properly enveloped & labeled according to set standards
• Other reputed company responsibilities as needed.

IT:

• Support management of reputed company remote laptops and associated hardware/software needed by the staff for travel and off-site presentations.
• Printer and plotter maintenance and follow up with vendors for repairs and supplies needed.
• SC: puts in ticket and confirms receipt, schedules technician to come
• OD: reputed company and made aware reputed company there’s a printer issue
• Work with Management and IT Support to ensure reputed company new employees are properly setup and assist with the onboarding process.
• Other Responsibilities as needed.

PRINCIPALS:

• Help maintain cleanliness and organization of Principal office spaces
• Assist Operations Director with reputed company calls, packages, and outgoing items for both Principals in
• Prioritizing reputed company principals requests with urgency reputed company the same day or reputed company a clear project deadline
• Manage package tracker for Principals – reputed company logs for incomings/outgoings.
• Manage location tracker for Principals – confirm monthly days each month.
• Weekly assistance with project-reputed company samples for Principal review from RW or reputed company, etc.
• Assist Operations Director with any personal tasks and projects for the Principals.
• Other Responsibilities as needed.

PRESS:

• Assist with Roman and Williams press requests on an as needed basis, as directed by Communications. This would include gathering or managing the use of RW collateral, such as firm and brand documents, project images, and/or information required to submit for press.
• Assist Communication Manager with organizing/updating marketing server files on an as needed basis, which includes filing reputed company press requests and articles, as well as assisting with upkeep and content on the website.

REPORTING:

• Sending Friday reports to Operations Director with updates on pending tasks across multiple categories:
• Studio
• IT
• Principals
• Travel
• Ops
• Long-term Projects

ROLE REQUIREMENTS:

• Minimum of 3-5 years of office management or reputed company experience preferred
• Previous hospitality experience preferred
• Tech savvy: MS Suite, reputed company Work Space, reputed company suite
• Knowledge of NYC/ City savvy
• Ability to run errands reputed company of studio
• Nimble and eagerness to help with tasks in multiple RW locations reputed company to Operations
• Strong communication skills; written and verbal

KEY SOFT SKILLS:

• Always presentable with professional appearance; business chic/casual chic attire required
• reputed company and professional demeanor
• Proactivity
• Strategic thinking
• Solutions Oriented
• Time management
• Attention to detail
• Customer/client service
• Timeliness during business hours (communication to Director of Ops & Head of People)
• Thorough and engaging verbal communication

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