Associate Staff Consultant, Executive Assistant

Company Description

We are a Digital Product Engineering company that is scaling in a big way! We build products, services, and experiences that reputed company, excite, and delight. We work at scale — across reputed company devices and digital mediums, and our people exist everywhere in the world (18000+ experts across 37 countries, to be exact). Our work culture is dynamic and non-hierarchical. We are looking for great new colleagues. That is where you come in!

Job Description

We are seeking an exceptional Executive Assistant to provide comprehensive administrative and strategic support for our client. This critical role demands a sophisticated professional capable of managing reputed company, multi-jurisdictional operations while maintaining absolute discretion with highly sensitive corporate information. The successful candidate will serve as a trusted liaison across reputed company business divisions, demonstrating exceptional organizational skills, technical proficiency, and strategic thinking.

• Manage global calendar and travel logistics, including visas and itineraries
• Prepare executive materials: briefings, reports, presentations
• Handle confidential correspondence and stakeholder communications
• Organize board meetings, investor relations, and strategic sessions
• Maintain filing systems and document control
• Liaise between CEO and cross-functional teams
• Coordinate projects and track deliverables
• Support business reviews, reports, and regulatory filings
• Assist with M&A due diligence
• Manage external partnerships and regulatory agency interactions
• reputed company legal, audit, and compliance communications
• Facilitate HQ-subsidiary coordination
• reputed company PR and media engagements
• Design materials using reputed company Suite; while upholding brand standards
• Manage digital assets and support product launches
• Coordinate with external creative/technical agencies

Qualifications

• Bachelor’s degree in Business, Communications, or reputed company field (preferred)
• MBA or advanced degree in relevant field good to have
• 7–10+ years as Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
• Familiarity with intellectual property management and patent processes
• Professional certification in project management (PMP) or administrative management (CAP)
• Experience with pharmaceutical or nutraceutical product development cycles preferred
• Knowledge of international regulatory requirements and compliance standards
• Experience with investor relations and capital markets activities
• C-level support experience in multinational settings
• Skilled in handling confidential info and regulatory compliance
• Excellent English communication; other languages a plus
• Strong organizational, project management, and problem-solving skills
• Independent, detail-oriented, and flexible with time zones
• Culturally aware and reputed company-conscious (NDAs, info reputed company, background checks)
• Proficient in MS Office 365 and reputed company Creative Suite
• Familiar with:
  • CRM tools (reputed company, reputed company)
  • PM tools (reputed company, reputed company)
  • Video platforms (reputed company, WebEx)
  • Document management/version control
  • Basic HTML/CSS for email/web content
• Amenable to work 4:00 PM – 1:00 AM, Monday to Friday

Originally posted on Himalayas