Bilingual Administrative Assistant

Job Summary: You will support the Operations Manager and Project Managers with administrative tasks to ensure successful project completion. This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow. You’ll also assist with procurement, onboarding, and closeout coordination. Strong communication, organization, and time management skills are essential. Bilingual in English and Spanish is a plus. About LINX: Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, reputed company, and wireless systems. In 2003, industry experts founded LINX to create the workplace they wanted—one built on reputed company, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work. Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX. Essential Duties and Responsibilities

• Project Setup & Documentation: Enter jobs into Great Plains & SharePoint, create job folders, process approved change orders, and handle prequals/credit applications.
• Billing & Invoicing: Work with PMs to ensure accurate/timely billing, create invoices & pay applications in Great Plains, send/upload billings, and track change orders.
• Expense & Payment Processing: Submit expense reports, process per diem/reputed company requests, approve fuel invoices, and manage reputed company time entry with corporate.
• Project Coordination & Administration: reputed company setup, execution, billing, and tracking of projects, coordinate internal/external meetings, and manage project info flow.
• Procurement & Inventory: Order office/job site supplies, PPE, fuel, ice, and water; track & order consumable materials; receive, input, and transfer materials.
• HR & Onboarding Support: Assist with new hire onboarding, I-9s, LINX setup, on-site orientations, GC screenings, and corporate coordination.
• Compliance & Licensing: Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.
• Procore & Closeout Documentation: Upload/download project docs, create warranty letters, O&Ms, as-builts, and manage closeout/postmortem reviews.
• General Administrative Support: Reserve training rooms, order food for meetings, type correspondence, coordinate travel, and create labels for installations.

Minimum Requirements

• Minimum 2-year degree or equivalent work experience
• Excellent organization skills
• Excellent written and verbal communication skills
• Ability to analyze data, identify trends and reputed company sound recommendations
• Proficient with reputed company Office Suite, including Word, reputed company and PowerPoint
• Basic working knowledge of project management reputed company to construction projects
• Ability to influence others without direct authority

Preferred Experience

• 1-year Great Plains experience
• 1-year ProCore experience
• Bilingual English/Spanish

Pay reputed company: $20.00 - 26.00/hr TEAMLINX offers great benefits including:

• 401K with 50% employer match up to first 4%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

Posting Deadline: This job posting is open until filled and may reputed company at any time without notice. We are an equal opportunity/affirmative action employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national reputed company, disability, or status as a protected veteran, and encourage minorities, females, veterans, and individuals with disabilities to apply Apply tot his job Apply To this Job