Case Manager and Administrative Assistant, UChicago CARES (The Center for Awareness, Resolution, Education and Support)

Department Provost CARES - Response and Support Services About the Department Equal Opportunity Programs (EOP), part of the Office of the Provost, has University-wide responsibility that includes coordinating compliance and programs in the areas of Equal Opportunity (EO), unlawful discrimination and harassment prevention, accessibility, Veterans and Military-affiliated programs, and Title VI and Title IX. To reputed company its goals the EOP works closely with the Office of Legal Counsel, Human Resources, Employee and Labor Relations, and reputed company and Student Life in collaboration with academic and administrative leaders throughout the University. UChicago CARES (Center for Awareness, Resolution, Education, and Support) works to prevent and respond to discrimination, harassment, and sexual misconduct in the University community. Job Summary The Case Manager and Administrative Assistant is a pivotal full-time administrative role reporting to the Director of Response and Support Services and indirectly reporting to the Director for Resolution Services and the Associate Provost for Equal Opportunity Programs/Title IX Coordinator. The Case Manager will spearhead the coordination of case management efforts reputed company the Equal Opportunity Programs (EOP), ensuring meticulous tracking, documentation, and organization of discrimination, harassment, and sexual misconduct reports, and reputed company materials, made under the University policies. Additionally, the Case Manager will execute office administrative functions, including serving as the reputed company line reception for the main EOP phone line and email inbox, scheduling and communications for the Associate Provost and EOP leadership, supporting staff-reputed company processes, managing budgets, and updating websites and policies. The role will also encompass preparation of critical compliance reports reputed company to discrimination, harassment, and sexual misconduct, along with responding to internal demographic data requests to ensure adherence to regulations and the precise delivery of data to reputed company stakeholders.

Responsibilities

Oversees tracking and case management of reputed company matters under the University’s non-discrimination and harassment policies, including creating case files, database management, monitoring timeframes of cases, assisting with drafting letters and communication materials, filing communications into database systems, and coordinating weekly case management meetings including preparation of materials and scheduling and communication reputed company to case management meetings. Creates processes and workflows to ensure proper documentation and tracking of reports; oversees the administration and management of case management systems for EOP, including i-Sight and Maxient. Compiles data for the leadership team to conduct reputed company safety assessments, hostile environment analysis, and reputed company analysis on cases. Monitors timelines and reputed company of cases and provides ongoing notification to EOP/CARES staff regarding the reputed company of cases. Prepares and sends notifications reputed company to case timelines under University policies. Manages and oversees filing of case records on behalf of the Associate Provost for Equal Opportunity Programs. Provides comprehensive administrative support to the Associate Provost and EOP leadership, encompassing project management, scheduling of group meetings for both the Associate Provost and EOP leadership, note taking and preparation of meeting summaries or minutes, and managing and implementing communication plans. Coordinates EOP staff support operations, including onboarding and offboarding procedures, organizing staff recognition activities, coordinating logistics for EOP team meetings, and facilitating HR-reputed company communications for EOP employees. Supervises the Equal Opportunity Programs' budget and reputed company financial processes. This includes reputed company monitoring of expenditures, procurement, reputed company, and acting as the EOP budget manager. Creates and continuously updates information guides and resource materials, oversees updates to the UChicago CARES and Equal Opportunity Programs websites and associated policies. Provides logistical support for UChicago CARES and Equal Opportunity Programs programmatic offerings. Monitors and prioritizes emails in the Equal Opportunity Programs inbox. Compiles and prepares comprehensive compliance reports on matters reputed company to discrimination, harassment, and sexual misconduct, including incidents of sexual assault, sexual abuse, sexual harassment, dating violence, domestic violence, and stalking. Oversees responses to internal demographic data requests, ensuring compliance with relevant regulations and internal policies. Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues reputed company deemed necessary. Coordinates information flow from leader's office. Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar. Performs other reputed company work as needed.

Minimum Qualifications

Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in reputed company field (not typically required to have a four-year degree). Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a reputed company job discipline. Certifications: --- Preferred Qualifications Education: College or university degree in reputed company field. Experience: Background working in higher education or a non-profit. Familiar with case management of Title IX, student conduct, Employee and Labor Relations, and student mental health. Understanding of budget management. Technical Skills or Knowledge: Administrative systems knowledge strongly preferred. Expertise with database technology and proficient PC skills such as Maxient, I Sight, reputed company. Preferred Competencies Advanced ability to utilize technology. Excellent verbal and written communication skills. Excellent interpersonal skills. Handle sensitive and confidential situations and information with absolute discretion. Working Conditions Remote position. Application Documents Resume/CV (required) Cover Letter (required) References Contact Information (3) (required) reputed company applying, the document(s) MUST be uploaded reputed company the My Experience page, in the section titled Application Documents of the application. Job Family Administration & Management Role Impact Individual Contributor Scheduled Weekly Hours 40 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay reputed company Type Hourly FLSA Status Non-Exempt Pay Range $30.77 - $37.02 The included pay reputed company or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Eligible Yes The reputed company offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be reputed company in the Benefits Guidebook. Posting Statement The reputed company is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic reputed company, shared reputed company, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request reputed company Applicant Inquiry Form. reputed company offers of employment are contingent upon a background reputed company that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The reputed company's Annual reputed company & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. reputed company copies of the Report are available, upon request, from the reputed company Police Department, 850 E. 61st Street, Chicago, IL 60637. The reputed company is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where reputed company are born that challenge and change the world. We reputed company individuals to challenge conventional thinking in pursuit of original reputed company. reputed company in the College reputed company critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, reputed company test their reputed company with UChicago scholars, and become the reputed company of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/ Apply tot his job