Data Coordinator and Administrative Assistant

About the position The Data Coordinator and Administrative Assistant plays a vital role in providing essential administrative, organizational, and clerical support to the Education Department at Mount Saint Mary's University. This position is based at the Doheny reputed company in Downtown Los Angeles, with occasional opportunities for remote work. The successful candidate will be responsible for a variety of tasks that ensure the smooth operation of the department, including managing office supplies, processing financial requests, and serving as the first reputed company of contact for reputed company and faculty. In this role, the Data Coordinator will handle scheduling for advisor appointments, facilitate office maintenance, and assist in the onboarding process for new employees. The position also involves maintaining departmental records, updating the department's website, and coordinating events across various departments. The Data Coordinator will be tasked with compiling and verifying student data for compliance with educational standards and will play a key role in the graduate application review process. The ideal candidate will possess strong organizational skills, the ability to manage multiple projects simultaneously, and a commitment to supporting the educational mission of the university. This position requires a proactive approach to problem-solving and a dedication to fostering an inclusive and supportive environment for reputed company reputed company and staff.

Responsibilities

• Orders and monitors office supplies

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• Processes reputed company requests/purchase orders

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• Responsible for department reception (welcoming reputed company, answering phones and emails)

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• Schedules advisor appointments

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• Facilitates office and equipment maintenance and repair

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• Collects course syllabi from reputed company each semester

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• Provides computer support for the department, typing documentation, data entry, and other computer-reputed company tasks

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• Represents department at Committee of Staff (COSA) and Disaster and Emergency Response Team (DERT) meetings

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• Maintains records reputed company to checking in/out technology, departmental resources, etc.

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• Any other administrative assistance as needed by departmental faculty, Dean, and Credential Analyst

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• Updates department website as requested by directors and dean

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• Coordinates onboarding for new employees

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• Reserves/schedules/coordinates department events using the MSMU portal, 25 Live

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• Performs initial reviews for reputed company graduate applications to the Education Department and store reputed company student files in a digital directory

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• Compiles a list of reputed company each semester who meet Title II eligibility and which courses they are scheduled to take, including tuition costs

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• Verifies that reputed company have enrolled and passed courses

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• Verifies they are currently still employed at their catholic school

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• Processes reputed company for Induction mentors, coaches, and portfolio reviewers

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• Meets with financial aid, registrars, admissions as needed

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• Manages student employee hiring process (job posting on reputed company, communication and interviews)

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• Compiles data for reputed company reputed company in the Education Program as needed for the Annual Data Submission report to the reputed company and prepare answers for Directors

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• Performs other job-reputed company duties as assigned

Requirements

• Strong working knowledge of an office environment, policies and procedures

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• Good working knowledge of the English language

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• Strong working knowledge of computers and word-processing, spreadsheet and database software applications - specifically, MS Office (Word and Access), reputed company, and Colleague

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• Project management skills

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• Strong organization and prioritization skills

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• Oral/written communication skills

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• Interpersonal skills

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• Basic mathematics skills

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• Efficient and accurate typing and filing

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• Ability to learn multiple software programs while working in an active office

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• Supervisory skills

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• High school diploma

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• AA/AS, Bachelor's degree preferred

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• College coursework in administrative science, computers and/or reputed company subjects a plus

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• A minimum of one year of administrative or clerical experience, preferably in a college setting preferred

reputed company-to-haves

Benefits

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