CPT-9380 Executive Administrative Professional at 20four7VA

This a Full Remote job, the offer is available from: Anywhere IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below. You don't need to type all the information in the application form, upload your resume first and see the magic! If you are interested in the job, click APPLY TO POSITION.

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CPT-9380 Executive Administrative Professional REQUIRED SERVICE: Admin/Business Support REQUESTED EXPERIENCE TIER LEVEL: Senior- Advanced Level MIN. HOURS/WEEK: 40 SHIFT TIME ZONE: PST SHIFT HOURS: 8 am - 4 pm SHIFT DAYS: M-F Number of VAs: 1 GENDER PREFERENCE: N/A LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Neutral REGION PREFERENCES: N/A We are seeking a highly experienced and reliable Executive Administrative Professional to act as the operational backbone of a growing real estate investment company. This senior-level role goes beyond typical administrative support—you will manage entity compliance, complex document workflows, and multi-layered projects, all while maintaining a high level of professionalism and precision. This position requires a detail-oriented, tech-savvy professional with strong decision-making skills, capable of handling confidential information and coordinating directly with external partners such as attorneys, banks, and inspectors.

Key Responsibilities

Document & File Management

• Maintain and organize online folders and file structures across Google Drive
• Ensure real-time availability of documents during business hours
• Handle and archive closing documents and sensitive files with confidentiality

LLC & Entity Management

• Form new LLCs and manage compliance for multiple entities
• Coordinate with legal counsel for filings, renewals, and registered agent tasks
• Maintain accurate and up-to-date corporate records

️ Technology & Workflow Optimization

• Use Monday.com to manage and streamline operational workflows
• Design and update branded materials via Canva
• Oversee CRM platform usage and optimize the database for lead and task tracking

Professional Communications

• Serve as the main point of contact for banks, attorneys, insurance providers, and third-party vendors
• Coordinate and schedule inspections (up to $2,000) and facilitate external service provider tasks

Project Management

• Lead and coordinate complex, multi-phase projects
• Track progress, assign deliverables, and ensure timely execution
• Support collaboration between internal and external stakeholders

Specialized Support

• Oversee cost-segregation study coordination
• Prepare documentation for review and signature (e.g., DocuSign, legal documents)
• Assist in coordinating legal filings and financial documentation

Decision-Making Authority

• Can Approve:
• Standard vendor services and inspection costs up to $2,000
• Requires Approval:
• LLC formation documentation
• Structural changes or agreements
• DocuSign-related legal documents

Required Qualifications

• 3–5+ years of executive administrative experience (real estate or finance background preferred)
• Advanced proficiency in Monday.com, Canva, Google Workspace, and CRM tools
• Demonstrated experience in LLC creation, legal compliance, and business entity management
• Excellent communication skills for working with professional stakeholders (banks, legal, insurance)
• Strong project coordination and organizational skills
• High level of discretion and confidentiality in handling sensitive documents
• Immediate responsiveness is required for time-sensitive requests, particularly related to document and file access

Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today. What we offer:

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Various open roles are available
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you
• And more!

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