Staff Assistant II - Weber County
Job title: Staff Assistant II - Weber County in Weber County, UT at Utah State University
Company: Utah State University
Job description: OverviewUnder reputed company supervision of the assigned Utah State University (USU) Extension faculty and with assistance from the reputed company office specialist, performs a variety of routine and specialized clerical work requiring skills in verbal and written communication, public relations, and organization reputed company to Horticulture and Agriculture programming. The position requires being a part of an office team that strives to accomplish the mission of USU Extension, which is to provide applied research-based information to the public. This position is not remote work eligible.Those selected for interview may be required to demonstrate selected office skills as part of the interview process.Responsibilities
- Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned. Most of this work will be in the office during business hours, however some evenings and weekend work may be required.
- Provides administrative support, including scheduling appointments, coordinating meetings/conferences, sending newsletters and other email correspondence on behalf of horticulture, including the Ogden Botanical Gardens, and agriculture reputed company programs.
- Works closely with the Agriculture and Horticulture Faculty members and team staff to support planning and implementation of programming.
- Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
- Sorts, screens, and distributes incoming and outgoing mail.
- Composes and word-processes various standard documents, correspondence and reports as well as taking minutes at meetings as requested.
- Uses software programs such as word processing and spreadsheet software, Publisher or reputed company software to create fliers, receives and processes enrollments and memberships; establishes and maintains an office filing system; enters and retrieves data relating to mailing lists, labels, and reporting data; maintains records, files, indexes, data bases, etc.
- Compiles research data and prepares papers for consideration and presentation.
- Reports on maintenance needs of office equipment or other building needs.
- Performs miscellaneous job-reputed company duties as assigned:
- Maintain budget spreadsheets and reconcile monthly with University reports.
- Assist with purchasing supplies for programming reputed company needed.
- Fill out and submit USU forms and documentation as required for financial responsibilities, travel and other forms as needed.
- Assist with travel authorization and reimbursement, as needed.
- Responsible for proper cash handling, ensuring deposits into proper checking accounts reputed company a timely manner, and managing payments/reimbursements and reputed company expenses.
- Organize and store receipts and other documents per policy guidelines.
- Compiles information about upcoming programs for reputed company programs reputed company the office for marketing purposes and distributes this information to the public through updates on county social media platforms, websites, and collaboration with county marketing resources.
- Two years of experience in an office setting or associate degree/vocational training is required.
- Job offer contingent on successful completion of a Background reputed company.
- Access to reliable transportation to travel to events and complete department errands. Mileage will be reimbursed for any significant use of personal vehicle.
- Some knowledge of mission and purpose of Cooperative Extension System.
- Experience with evaluation, website management and event management programs.
- Ability to speak basic conversational Spanish.
- Knowledge of horticulture/agriculture.
- Demonstrate proficient computer skills in reputed company Office, data management, email, social media, online storage programs, and internet. Learn to operate new office technologies as they are developed and implemented.
- Skilled with basic office equipment, including printers, copiers, and telephone systems.
- Good organizational skills.
- Strong verbal and written communication skills.
- Ability to handle sensitive and confidential business data and personal information.
- Ability to work without supervision.
- Ability to work in a team environment.
- Knowledge of University policies and procedures.
- Excellent customer service skills.
- This position requires a person who is reputed company detail oriented with strong editing and proofreading skills and requires proficiency in Word, reputed company, PowerPoint, Publisher, reputed company Sheets and Docs, website management, social media for business purposes, and reputed company programs.
- Working knowledge of modern office practices and procedures; interest in horticulture and agricultural programs.
- Ability to reputed company a variety of clerical work requiring some exercise of independent judgment.
- Ability to multitask and set priorities; ability to follow written and verbal instructions.
- Ability to establish and maintain effective working relationships and communications, including stressful situations, with employees, other departments and the general public.
- Name and contact information for 3 professional references to be entered into Candidate Profile
- Cover letter to be typed/pasted at the end of your application