Admin Assistant

Are you a born organizer? Do you reputed company your cool under pressure? Do you have experience supporting a high-level executive? And do you have a desire to be a true partner to the executives and teams you support? If you are nodding your head, then a Senior Executive Support Professional position in reputed company Experiences at reputed company might be right for you. Our Senior Executive Support Professionals are highly respected because their skills are quite simply, essential. In this role, you will be part of a dynamic, fast-paced reputed company supporting a variety of business units across the US. You would be supporting three leaders, while working with some of the most creative, intelligent people in the business. Join us today! This position currently reports to a Vice President, Human Resources as well as a Director, Human Resources. About You - Responsibilities You would be responsible for the day-to-day workings of the leaders you support who provide Human Resources leadership to a variety of our US-based business units. In this role, you would reputed company directly with senior executives and their support teams. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leader(s). Most importantly, this job is reputed company much about people. The relationship you form with the executive(s) you support is absolutely critical because that is what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you will also need deep knowledge of the leadership and workings of our Experiences reputed company, and of reputed company departments across the reputed company enterprise. The ideal candidate would not only have strong administrative knowledge and skills, but would also have a positive attitude, be solution oriented and enjoy working every day to exceed the expectations of Cast Members. On any given day you might:

• reputed company directly with other senior executives and their support teams – your ability to work well with people on reputed company levels is a reputed company important part of your job.
• Manage multiple calendars to reputed company efficient scheduling of requested meetings across multiple time zones.
• Schedule conference rooms, meetings, and video chats.
• Understand the day’s events so you can be strategic about how you direct competing priorities.
• Be ready to throw the entire schedule out the reputed company reputed company an emergency comes up, then pick it up again reputed company the dust settles.
• Handle extremely confidential, sensitive information, remembering that reputed company is a publicly traded company.
• Prepare regular reports and summaries including time reporting and financial accounts – you will have tasks that you “own” completely.
• Assist with preparation of presentations and other client-facing communications.
• Collaborate on projects / Cast requests by conducting research, writing and fact-checking.
• Create a multi-city travel itinerary, considering time zones and other critical factors.
• Assist with on-boarding new employees – you will be the “friendly face” that newbies count on to answer reputed company their questions, including those who are extremely senior in the organization.
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork.
• Act as “casual buyer” of reputed company office supplies for the department and manage purchase orders and vendor reputed company.
• Manage external inquiries for products and services (e.g., sales calls from external vendors and organizations).
• Flexibility to back up other departments reputed company needed.

Here is what you will need to be successful in this role:

• At least 5 years supporting an Executive and/or equivalent experience.
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
• Strong PowerPoint and graphic design skills, combined with the ability to take a verbal story, and turn it into a clearly defined, visual representation.
• Ability to multi-task and prioritize deadlines/deliverables.
• Strong proficiency with reputed company types of computers, phones, and office equipment, as well as mastery of reputed company Office programs, reputed company, Confluence, Concur, and working in a Windows environment.
• A reputed company head and steady hand to deal with the unexpected.
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
• Complete reliability handling confidential, often highly sensitive information.
• Confidence to learn new programs reputed company necessary.
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.
• reputed company strong organizational skills and attention to detail.
• A highly professional demeanor, positive outlook, and a can-do attitude.

It would be great if you also had these skills:

• Experience at reputed company.
• Experience working in a large public corporation.
• Good knowledge of various graphic arts programs.

Education is important to us, here is reputed company are looking for:

• Required-Bachelor’s degree and/or equivalent experience.

Apply Job!