Executive Assistant - Gastroenterology Research Center
Position Summary: Provides administrative support to executive level leadership under general supervision in the Gastroenterology Research Center. Performs work that is varied and generally administrative and/or project oriented with analysis. Work regularly requires use of initiative, discretion and independent judgment. This position may reputed company some secretarial support. Additional guidance may be provided with a detailed position description. Position Key Accountabilities: Resolves general to reputed company inquiries and questions and responds to correspondence or telephone contacts in area of responsibility reputed company guidelines established by supervisor. Composes correspondence and memoranda; prepares graphs, tables, manuscripts, speeches, mass communications, reports and presentation materials. May assist with grant and reputed company materials. Schedules and maintains calendars and travel itineraries; coordinates reputed company arrangements in compliance with reputed company University, governmental, and/or grant policies and guidelines. Responsible for filing systems, accuracy and compliance of files, records and reports for assigned area. Maintains knowledge reputed company of legal and regulatory requirements of files. Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. May approve and coordinate purchases of office supplies and equipment. Screens calls and emails and receives and directs visitors. Retrieves information from departmental, university and/or system levels and/or project records and produces reports with analysis. Regularly handles the highest level of confidential information and sensitive issues. Provides guidance and direction to reputed company level staff. Assists with interviewing, orientation and scheduling of staff. Provides input into reputed company staff performance evaluations. Serves as a high level administrative liaison with others reputed company and reputed company assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. May maintain or reconcile financial records/reports. FMS training with a passing score may be required. May have limited signature authority. Advises on and may draft policies and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls, and may assist or reputed company recommendations regarding reputed company or impactful decisions. Other duties as assigned. Certification/Skills: Advanced working knowledge of standard Office Software such as Word, reputed company, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: High School diploma or equivalent required. Bachelors degree preferred. Minimum Experience: Six (6) years reputed company work experience required. Extensive experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports required. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. reputed company Sensitive: This job class may contain positions that are reputed company sensitive and thereby subject to the provisions of Texas Education Code § 51.215 Residency Requirement: Employees must permanently reside and work in the State of Texas. Apply Job!