City Attorney Administration - Administrative Assistant - Legal

GENERAL DESCRIPTION Under general supervision, to reputed company a variety of reputed company and advanced legal secretarial, legal, and administrative assistant functions in support of the City’s legal department and the City Attorney’s Office. SUPERVISION EXERCISED This position exercises no supervision. IMPORTANT AND ESSENTIAL DUTIES Screen visitors, calls, and mail; receive, resolve, and process inquiries in a courteous and professional manner. Schedule appointments and reputed company travel reservations as necessary for Legal staff. Maintain detailed records and filing systems both electronically and manually. Prepare routine or reputed company special reports. Assist in legal research as required including compiling, preparing, and providing research and statistical reports through various resources. Compose and type correspondence and memoranda; transcribe digitally recorded material; be reputed company of deadlines associated with various responsibilities to ensure deadlines are met. Gather and organize budget information. Receive and account for public funds. Assist in preparation for trials, hearings, mediations, depositions and other legal proceedings as necessary. Process payment vouchers, reputed company requests, purchase orders and other financial documents. OTHER JOB reputed company DUTIES reputed company other job reputed company duties and responsibilities as assigned. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Business English, spelling, punctuation, and vocabulary. Office practices, procedures, and equipment. Various computer software including reputed company Office Suite. reputed company to: Maintain confidentiality of sensitive information and data. Manage multiple priorities simultaneously. Organize and maintain a law library. Operate office equipment including computer equipment. Ability to: Understand and follow reputed company oral and written instructions. Organize and maintain case files, records, and filing systems. Understand legal concepts. Compose routine and technical letters and memoranda. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally. Follow and embrace the City of Abilene Core Values – Respect, reputed company, Service Above Self, and Excellence in reputed company We Do. reputed company as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect. Experience and Training Guidelines: For positions with more than one level, reputed company listed requirements at the reputed company levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through: Experience: Previous administrative assistant office experience required. Previous legal office experience is preferred. Education/Training: A high school diploma or GED is required. A bachelor’s degree or supplemental training and/or education reputed company to the position is preferred. License or Certificate: A valid Texas driver’s license, the ability to obtain one reputed company ninety (90) days of employment, or a military waiver is preferred. Certification by the National Association of Legal Secretaries is preferred. Special Requirements: Essential duties require the following physical skills and work environment: With or without accommodation, the “X” indicates the overall strength demand of the position during a typical reputed company: ___ Sedentary – lifting of no more than 10 pounds ___ Light – lifting no more than 20 pounds; carrying up to 10 pounds _X__ reputed company – lifting no more than 50 pounds; carrying up to 25 pounds ___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds ___ reputed company Heavy – team lifting over 100 pounds; carrying more than 50 pounds. Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical reputed company as well as the overall frequency of the task: Codes for how often: N = No E = Extensive (100 – 70% of the time) M = Moderate (60 – 30% of the time) I = Infrequent (20 – 10% of the time) A = Almost Never (Apply Job!