Remote Administrative & Project Coordinator

HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Administrative & Project Coordinator (100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary: $2,750 USD/month Schedule: Monday to Friday, 8:00am to 5:00pm or 9:00am to 6:00pm Central Time Our Client: Our client is a consulting group that dedicates to create sustainable success for schools. With their experience in operations, enroll etc and marketing, they empower school leaders to navigate challenges, drive growth, and create thriving school communities—while adding capacity to their teams supported by a network of venture capital, sales, process improvement, and operations experts. Job Overview: We’re seeking a dedicated and organized Administrative and Project Coordinator to support our client's team with essential administrative and project management functions. This role is a perfect blend of calendar management, travel coordination, and light logistics, alongside small-scale project oversight. As an integral part of the team, you’ll ensure seamless operations, effective client communication, and efficient coordination of ongoing projects. Responsibilities: Administrative Support (50%) • Calendar Management: Coordinate and manage executive and team schedules, ensure timely scheduling of meetings, and handle any calendar conflicts • Travel Coordination: Organize travel logistics, including booking flights, hotels, and transportation, while optimizing travel schedules for maximum efficiency • Gift Coordination: Manage gifting for clients and team members, selecting meaningful gifts for occasions and ensuring timely delivery • Light Logistics Support: Assist with event logistics, including booking conference spaces, coordinating vendors, and preparing event materials as needed Project Management (50%) • Project Coordination: Oversee timelines for multiple projects, ensuring tasks are assigned, tracked, and completed on time. Maintain project documents and client communications. • Meeting Preparation and Follow-up: Prepare meeting agendas, compile materials, and track follow-up actions to maintain alignment across projects. • Process Improvement: Identify and recommend workflow optimizations to streamline administrative and project processes. • Client Liaison: Act as a point of contact for project updates, document client feedback, and facilitate effective communication with stakeholders. Qualifications, Skills, and Key Competencies: • Bachelor’s Degree in Marketing, Communications, Education, or a related field • 3+ years in an administrative or project management role, ideally supporting multiple projects or clients • Proficiency in project management tools (e.g., Monday.com or similar), calendar and scheduling software, and collaboration tools • Exceptional organizational skills, attention to detail, and proactive problem-solving ability, with a client-centered approach Benefits: • Medical Health Benefits with 50% of employee costs paid • Unlimited paid time off (PTO) in addition to operating on a school schedule with most federal holidays and standard school breaks off. • Quarterly bonuses both organization- and performance-based • Remote Work • Professional development opportunities Application Disclaimer: Please Read Before Proceeding To ensure a fair evaluation process, please submit all required information on the application form. Kindly note that resumes and recordings must be in English; any other language will lead to disqualification. Also, ensure your voice recording lasts at least 30 seconds. Applications without a voice recording will be automatically disqualified. If you apply for more than one position, we will only consider your application for the first job you applied for. However, if you do not qualify for the first position but meet the requirements for another, we can consider you for the relevant role. To streamline the process and ensure fair consideration, we kindly request that you apply to a maximum of three jobs and that you only apply to jobs that you truly qualify for based on the stated requirements and qualifications. We value your interest and look forward to reviewing your application. Thank you. Apply Job!