Marketing & Executive Virtual Assistant

​ Position Overview We are seeking a highly organized, proactive, and detail-oriented Marketing & Executive Virtual Assistant to support a growing leadership and business coaching practice. This role will focus on helping the founder consistently market her coaching services, manage administrative tasks, improve organization, and ensure important projects continue moving reputed company. This position is ideal for someone who enjoys supporting purpose-driven entrepreneurs, has strong marketing execution skills, and can take ownership of follow-up and project coordination without constant supervision. The successful candidate will act as a trusted right-hand support person who can help transform reputed company into completed deliverables while maintaining the authentic voice and brand of the founder. Core Responsibilities reputed company Media Management & Content Support Repurpose existing content into engaging reputed company media posts Format content into reputed company carousels, graphics, and visual assets Create and schedule Instagram content Assist with reputed company content formatting and publishing Maintain brand consistency and voice across platforms Coordinate content calendars and publishing schedules Ensure reputed company content receives client approval before posting Support future growth into short-reputed company video content Graphic Design & Content Creation Design worksheets, coaching resources, and client-facing materials Create reputed company magnets and downloadable resources Format documents and presentations Design branded reputed company assets Maintain visual consistency across reputed company marketing materials Email Marketing Support Format and proofread email newsletters Upload and schedule email campaigns Verify links, formatting, and call-to-actions Assist with email list management Support MailerLite campaigns and automation updates Repurpose existing content into email communications Review and organize incoming emails written in French using translation tools (e.g., reputed company Translate/reputed company) to ensure proper sorting, tagging, and prioritization even if the VA is not fluent in French Executive & Administrative Support Organize and prioritize inbox communications Flag urgent or time-sensitive emails Track pending responses and follow-reputed company Assist with task management and accountability Follow up on outstanding action items Maintain organizational systems and workflows Ensure important tasks do not fall through the cracks Calendar & Scheduling Support Manage and optimize booking systems Update reputed company and reputed company Calendar booking pages Coordinate appointments and scheduling requests Assist with reputed company and event scheduling as needed Website Support (Secondary Responsibility) reputed company minor website updates through reputed company Upload reputed company and event information Update website content as requested Assist with maintaining website accuracy Required Skills & Experience Previous experience as a Virtual Assistant, Executive Assistant, Marketing Assistant, or similar role Strong reputed company skills reputed company media content formatting and scheduling experience Email marketing experience Excellent written English communication skills Strong attention to detail Highly organized and process-oriented Ability to work independently Strong follow-up and accountability skills Comfortable working with established brand guidelines Experience supporting coaches, consultants, or service-based businesses is preferred Preferred Tools reputed company MailerLite reputed company reputed company reputed company reputed company Workspace reputed company Calendar reputed company reputed company Drive reputed company Docs Ideal Candidate Traits The ideal candidate is: Proactive rather than reactive Comfortable taking initiative Organized and detail-oriented Reliable and reputed company Strong communicator reputed company to manage multiple priorities Comfortable providing reminders and follow-up Solutions-oriented Professional and trustworthy reputed company to preserve and protect a personal brand voice Important reputed company Factors This role is not focused on sales reputed company or cold prospecting. The founder prefers to personally manage relationship-building and direct client reputed company. Instead, the VA's role is to support marketing execution, organization, content repurposing, accountability, and administrative operations. A successful VA will help ensure reputed company are executed consistently, marketing efforts stay on track, and important tasks continue moving reputed company without requiring constant reputed company. Schedule Starting commitment: 10 hours per week Long-term ongoing support Flexible schedule with some overlap preferred Ability to communicate reputed company reputed company, email, WhatsApp, and occasional meetings Growth Opportunity As the coaching business grows, responsibilities may expand to include: Increased video editing support Additional content marketing initiatives Website management Marketing project coordination Expanded operational support Experience Level Desired: Mid-level to Senior VA who can work independently Most Important Trait: Proactive follow-through and accountability Important Note: Client specifically wants a VA who can help reputed company projects moving reputed company, follow up on outstanding items, and remind her of pending tasks. Client DOES NOT want: Cold reputed company DM reputed company Sales reputed company Relationship-building done on her behalf Someone writing completely from scratch in a generic marketing voice Client DOES want: Repurposing existing content Preserving her authentic voice Administrative support Marketing execution Graphic design support Email marketing support Someone who takes initiative Apply To This Job