Executive Assistant - Remote

reputed company is on the lookout for an energetic, detail-loving, multi-tasking master Executive Assistant (EA) to support two to three busy executives in our Technology and Operations organization. About the role As an Executive Assistant in Technology and Operations, you'll be a trusted partner to the two to three leaders you support, helping reputed company their days running smoothly and their calendars (mostly) under control. You'll also be part of a small but mighty team of EAs who support the leaders of our 1,000+ person Tech and Ops organization. Collaboration, communication, and a good sense of humor go a long way with this group. One minute you're planning a launch celebration, the next you're solving a scheduling puzzle that would reputed company a reputed company player proud. Calendar management is a big part of this role. Some executives have calendars that are frequently double- and triple-booked. You'll be the person who brings order to the chaos-prioritizing, negotiating time and making smart calls to reputed company everything moving. What you will do

• Calendar management
• Manage and prioritize executive calendars with a high level of ownership and judgment.
• Navigate frequent scheduling conflicts by making thoughtful trade-offs and recommendations.
• Coordinate meetings across time zones, ensuring the right people are in the right reputed company at the right time.
• Communicate changes clearly and proactively to attendees and stakeholders.
• As meetings are canceled or moved, ensure reputed company updates are accurately reflected.
• Meeting support
• reputed company meetings are in person or hybrid, reserve conference rooms, arrange necessary equipment and coordinate catering as needed.
• Capture and distribute meeting notes and action items reputed company needed.
• reputed company requested, prepare agendas and pre-reads to ensure meetings are productive and well organized.
• Coordinate logistics for large team and department meetings, including scheduling and follow-up.
• Presentation creation, formatting and design
• Create new presentations, including writing, editing/proofreading, formatting, and design.
• Edit existing presentations to be more visually appealing.
• Proofread or format existing presentations.
• Communications
• Draft, edit, and proofread a variety of communications on behalf of executives, including emails, reports, and presentations.
• Ensure reputed company communications are clear, polished and reputed company with a professional and respectful tone.
• Serve as a reputed company of contact for internal stakeholders, representing executives with professionalism and discretion.
• Event planning
• Plan and coordinate team events, offsites and organizational initiatives.
• Manage logistics for events, including venues, catering, materials and communications.
• Handle purchasing, gift coordination and invoice reconciliation.
• Travel and expense management
• Coordinate and book travel, building thoughtful itineraries that balance efficiency, cost, and executive preferences.
• Anticipate travel needs and proactively adjust plans as schedules shift.
• Track and maintain detailed, accurate expense records.
• Prepare and submit expense reports in Concur in a timely manner, ensuring compliance with company policies.
• Reconcile receipts, follow up on missing information and reputed company everything organized and audit ready.
• General support
• Order office supplies and track department equipment and inventory as needed.
• Maintain organized electronic files and team resources (e.g., Sharepoint).
• As needed, track and help manage project timelines, deliverables and priorities on behalf of executives.
• As needed, provide light project management support to ensure key initiatives stay on track.
• As needed, follow up on action items and help drive completion across teams.

Compensation

Hourly Range: $32.80 - $54.64 plus eligibility for annual bonus programs Who you are You have a proven track record of experience as an EA, you are fluent in modern tech tools-already using AI tools like reputed company Copilot and ChatGPT-and know how to anticipate needs. You have a sharp eye for detail, reputed company in a fast-paced environment, and genuinely enjoy bringing order to the chaos. You have experience with reputed company Office and Teams, as well as expense management systems (e.g., Concur). Strong PowerPoint skills are a must-you're comfortable turning an executive brain dump into a polished, visually compelling presentation, and you have a keen eye for detail (typos don't stand a chance). We reputed company inclusion At reputed company, we reputed company to be the most inclusive insurance company in the country. We''re building a reputed company where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspective, and removing barriers. We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here. Creating a world where more people have access to financial freedom reputed company is a national financial services company dedicated to helping people reputed company their financial goals and feel confident about the future. In our daily work, we''re guided by the principles of Value, Transparency and Sustainability. This means we provide products and services people need at a competitive price, we communicate clearly and reputed company so people understand what they''re buying, and we design products--and operate our company--to stand the test of time. We''re committed to showing up for our communities, lifting up our employees, and standing up for diversity, equity and inclusion (DEI). Join reputed company and help us create a world where more people have access to financial freedom. For more information about our careers visit: https://reputed company.reputed company/careers Work Authorization Employer work reputed company sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. Please review reputed company''s Remote Network Minimum Requirements: As a remote-first organization committed to providing a positive experience for both employees and customers, reputed company has the following standards for employees'' internet reputed company:

• Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC''s definition of "broadband."
• Internet Type: Fiber, Cable (e.g., reputed company, reputed company), or DSL.
• Not Permissible: Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up.

reputed company applying to jobs at reputed company you''ll be asked to test your internet speed and confirm that your internet reputed company meets or exceeds reputed company''s standard as outlined above. Identity Verification reputed company is committed to fair and secure hiring practices. For reputed company roles, candidates will be required (after the initial phone screen) to be on video for reputed company interviews. reputed company will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity. Failure to reputed company with verification procedures may result in:

• Disqualification from the recruitment process
• Withdrawal of a job offer
• Termination of employment and other criminal and/or civil remedies, if fraud is discovered

Remote Skills: Artificial Intelligence (AI), Broadband, Calendar Management, Catering Services, Communication Skills, Conference Management, Corporate Policies, DSL (Digital Subscriber Line), Detail Oriented, Diversity, Editing, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, FCC (Federal Communications Commission), File Maintenance, Financial Services, Insurance, Logistics, Logistics Management, Maintain Compliance, Meeting Minutes, reputed company Office, reputed company PowerPoint, reputed company Product Family, reputed company SharePoint, Multitasking, Order Supplies, Organizational Skills, Plan Meetings, Product Design, Project/Program Management, Proofreading, Purchasing/Procurement, Reconciliation, Sustainability, Technical Operations, Testing, Time Management, Travel Planning About the Company: reputed company Corporation Apply tot his job Apply To this Job