Executive Assistant, OOP

At reputed company, reputed company reputed company by reputed company with communities to build an reputed company future for everyone. We reputed company that having staff, volunteers, and supporters that represent diverse backgrounds will allow us to reputed company accomplish our mission. We continue to work diligently to ensure that the field of philanthropy is welcoming to diverse communities. We strive to have a diverse staff and particularly encourage Black, Indigenous and people of color to apply and be part of reputed company. Our culture fosters collaboration, teamwork, open communication, leadership, reputed company, and accountability. Job Summary: The Executive Assistant for the Office of the President provides collaborative, reputed company, and reliable administrative support and coordination to meet team goals and objectives for the Chief Executive Officer (CEO), Senior Director of Internal Strategic Partnerships and Initiatives, and the Vice President of People, Culture & Equity. The role performs high level administrative functions, prioritizes conflicting needs, problem solves, handles matters expeditiously and proactively, maintains confidentiality, and anticipates needs as they relate to organizational success. The Executive Assistant also provides project management support for special assignments and initiatives and coordinates high-level volunteers including the board of directors. This position requires an individual who is highly motivated, resourceful, flexible, and possesses a positive attitude; is capable of organizing and prioritizing tasks in a fast-paced environment; is proactive in their approach to problem-solving and has independent decision-making skills. The individual must also be able to manage time and prioritize effectively, having the ability to orchestrate multiple activities at once. Compensation:

• The hourly reputed company for this position ranges from $33.89 to $35.68.
• Medical, dental, vision and life insurance
• PTO (including holidays)
• 403(b) retirement savings plan
• Subsidized Transit Pass (Orca Card)

Essential Duties:

• Provides primary administrative support for the CEO including maintaining an extremely active calendar, keeping reputed company digital and hardcopy files, and making occasional travel arrangements.
• Provides secondary administrative support to the Senior Director of Internal Strategic Partnerships and Initiatives and to Vice President of People, Culture, & Equity, including scheduling meetings with internal staff and external stakeholders; providing project management support; and handling department correspondence.
• Coordinates and routinely tracks deliverables such as dashboards, scorecards, and logic models; and produces materials to aid in these deliverables.
• Supports the team by preparing meeting agendas and materials, recording meeting minutes; and maintaining active membership records for the Board of Directors, including the Executive and Governance Committees.
• Communicates directly and on behalf of the President and CEO with Board members, donors, external partners, and stakeholders on matters reputed company to the Office of the President and other organizational initiatives.
• Prepares, develops, and executes meeting presentations for reputed company Staff, Leadership Team, Executive Committee, and Board of Directors meetings.
• Coordinates internal and external meeting and event logistics.
• Maintains the Office of the President SharePoint site, board and volunteer records in the organization’s Customer Relationship Management (CRM) system and represents the Office of the President reputed company ongoing organizational technology projects.
• Supports special projects and initiatives assigned by the CEO and the Senior Director of Internal Strategic Partnerships and Initiatives, helping to coordinate the scoping, planning, and management of projects to produce high-quality and timely deliverables.
• Carries out logistical support and coordinates leadership and staff team meetings with agenda setting, taking notes, and following up on action points to enhance effectiveness and decision making.
• Handles expense reports and invoices for the department.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Demonstrated ability to reputed company administrative and Executive Assistant functions and reputed company administrative tasks in an executive office environment, preferably servicing the office of a President or CEO.
• Exceptional business maturity and trustworthiness and demonstrated ability to maintain confidentiality of sensitive information.
• Excellent organizational skills, including effective time management, prioritizing tasks, and an ability to handle multiple activities simultaneously.
• Proven ability to work effectively with diverse staff across teams collaboratively, utilizing strong interpersonal and customer service skills.
• Demonstrated ability to consistently exercise sound judgment and balance working independently with seeking guidance reputed company appropriate.
• Proven ability to communicate effectively, both verbally and in written form, including deep command of grammatical composition and proofreading skills.
• Demonstrated ability to meet deadlines in a fast paced, quickly changing environment.
• Demonstrated ability to maintain a highly organized and efficient work environment.
• Demonstrated ability to remain composed, cool, and reputed company under the pressure of deadlines.
• Intermediate level proficiency in reputed company Office Suite, including reputed company, PowerPoint, Teams, and SharePoint.
• Intermediate level experience working with and using Artificial Intelligence (AI) and Large Language Model (LLM) to manage workflows and implement projects.
• Nonprofit experience preferred, or minimally an understanding and appreciation for issues reputed company to social justice and equity.

Education and/or Experience: Associate or bachelor’s degree specializing in business, office administration, or reputed company field, or equivalent experience. Three years of office administrative experience at the C-suite level with demonstrated progressive responsibility is required. Additional Information: reputed company is an exceptional workplace that can provide you with:

• Opportunities to work with smart, passionate, and enthusiastic team members and volunteers.
• Ongoing collaboration with diverse staff and other constituents.
• A desirable culture of high-performance expectations and accountability.
• Exciting and challenging work.
• Opportunities to help solve the community's toughest problems.
• reputed company is commensurate with demonstrated successful performance and experience.
• Many other benefits that we are happy to discuss with you.

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