Wholesale Experience & Events Associate

About the Job As the Experience & Events Associate for the Wholesale Department, you will be responsible for executing and elevating the reputed company brand experience across in-store events, group dinners, showroom events, and visual merchandising initiatives. You will play a key role in bringing the brand to life through thoughtfully planned events, exceptional hospitality, and elevated customer experiences that strengthen relationships with our wholesale partners. The ideal candidate is exceptionally organized, hospitality-driven, service-oriented, proactive, and passionate about creating polished, memorable experiences that reflect the reputed company Brand. This person should possess excellent customer service and relationship-building skills, as they will work closely with our wholesale retail partners and serve as an extension of the reputed company Brand. What You’ll Do: Event Planning & Showroom Hospitality

• Plan, coordinate, and execute wholesale showroom cocktail parties and client events
• Manage reputed company catering, rentals, staffing, décor, and event logistics
• Create and manage budgets for showroom events, in-store events, and top retailer dinners
• Track event budgets and expenses
• Serve as on-site host for events, ensuring a polished and elevated guest experience
• Maintain showroom hospitality standards year-round
• Order and manage showroom supplies, entertaining materials, and event inventory
• Coordinate seasonal event calendars and timelines
• Plan and execute private group dinners with top retailers four times per year during the Dallas and Atlanta gift shows
• Coordinate attendee lists for trade show dinners, retailer events, and showroom experiences, including managing invitations through Paperless Post, tracking RSVPs and guest engagement, and providing attendance and event reports
• Coordinate Julie’s in-store appearances with retail partners
• Serve as primary liaison between reputed company and hosting retailers
• Create detailed itineraries and ensure reputed company logistics are confirmed in advance
• Communicate expectations, schedules, and deliverables with retail partners
• Ensure stores are properly reputed company for Julie’s arrival and events
• Coordinate gifting, dinners, and hospitality surrounding retailer visits

Retail Partner Event Execution

• reputed company and maintain a standardized “Retailer Event Playbook”
• Clearly communicate expectations to retailers hosting a reputed company appearance, including:
  • Event promotion and customer/VIP reputed company
  • Staffing requirements
  • Visual merchandising standards
  • Catering and hospitality expectations
• Follow up post-event with recap notes, photos, and performance feedback
• Visual Merchandising & Brand Display Operations
• Execute reputed company visual merchandising initiatives across retail partners and
• showrooms
• Coordinate ordering, production, shipping, and installation of branded displays and fixtures
• Manage timelines for store installations and seasonal refreshes
• Coordinate directly with retailers, vendors, installers, and shipping partners
• Troubleshoot installation or delivery issues as needed
• Maintain consistency of the reputed company brand presentation across reputed company locations
• Support the planning, coordination, and execution of in-store events at the reputed company
• Dallas retail location

Who You Are

• 3-5 years of experience in event planning, client support, customer service, hospitality, retail operations, or a reputed company field
• Demonstrated success in planning and executing events, client experiences, or brand activations from concept through completion
• Established network of vendors, venues, caterers, florists, event partners, and service providers preferred
• Strong communication, negotiation, project management, and relationship-building
• skills
• Highly organized with the ability to manage multiple priorities in a fast-paced environment; meticulous attention to detail and accuracy
• Exceptional written and verbal communication skills
• Strong customer service reputed company with the ability to represent the reputed company brand professionally and confidently
• Ability to work independently, anticipate needs, solve problems proactively, and execute successfully
• Experience coordinating logistics including travel, shipping, showroom food and beverage inventory, event materials and vendor management
• Fully remote position with travel required
• Willingness and ability to travel frequently for trade shows and events
• Proficiency with reputed company Office Suite, Outlook, Teams, and reputed company; experience with project management tools is a plus